Procurement Administrator

Job Purpose and Reporting Structure:  The Procurement Administrator, under the direction of the Barley & Logistics Supervisor, is responsible for working with new and existing vendors supporting the barley procurement activity.  This position has accountability for maintaining farmer and commercial contract entry. In addition, this role is heavily involved in the execution and payment upon the completion of the contract’s life span. Accuracy and monitoring of all procurement activity within MENA systems. Collaborate and lead internal stakeholders from across the MENA business to ensure proper communication and reporting of activities. Work closely with procurement to ensure successful customer and supplier experiences across the MENA geography.

Essentials Duties and Responsibilities: include the following (other duties may be assigned):

• Manage and create all material purchase orders; Setup contracts and maintain pricing, variety and crop year in SAP for raw materials for Winnona, Great Falls and Winnipeg including large commercial contracts.
• Timely entry of inbound and outbound tickets for all commercial outside elevators and commercial truck/rail deliveries in Great Falls, including grades, weights and grower names.
• Timely and accurate processing of Purchase Orders and Purchase Order amendments in the order management system (SAP). Ensure proper arbitration calculations are reflected in commercial contracts.
• Enter all railcar numbers, seal numbers, weights, quality and shipped into Great Falls, Winnipeg and Winona.
• Responsible for entry of all internal transfers from outside storage facilities into Great Falls, Winona and Winnipeg.
• Maintain quality and unload recaps directly with the MENA corporate lab.
• Maintain quality sample data to indicate outstanding quality yet to be delivered.
• Maintain and update byproduct entry of monthly activity so that invoicing can occur.
• Analyze, identify and fix contract errors to ensure proper contract application of grower contracts.
• Accurately verify and execute weekly payment of farm suppliers, ensuring proper discounts and checkoff’s have been applied.
• Accurately verify and execute weekly payment of commercial vendors, ensuring proper discounts have been applied.
• Coordinate with other back-office partners to ensure proper application of contracts to avoid negative financial impact.
• Maintain relationships with back-office suppliers to maintain strong partnerships and effective communication.
• Problem solves on process improvements to be adopted between departments.
• Communicate with Procurement teams to anticipate upcoming PO volume, orders, cancellations.
• Review order quantities and place orders as needed for commercial deliveries.
• Work with accounting department to resolve any issues with payment for supply chain shipments for Winnipeg, Great Falls and Winona.
• Maintain high level of competency with raw material transactions in SAP.
• Responsible for the maintenance and updating of commercial and farm terms, conditions and discounts in SAP.
• Lead the procurement teams in Great Falls, Shaunavon and Milwaukee in knowledge of SAP for the input and retrieval of data.

Qualifications required:

• High School Diploma or Associate Degree: Supply Chain, Business Administration or a related field Plus. Experience may be considered in lieu of education.
• 5 years of grain industry experience
• A minimum of 2 years of SAP experience, preferably in the food processing and agricultural industry
• Excellent keyboard skills. Intermediate level skills with Excel.
• Analytical Skills - Ability to use thinking and reasoning to solve a problem.

• Very detail Oriented - Ability to pay attention to the minute details of a project or task.
• Communication (Oral & Written) - Communicates effectively with others using a variety of methods and tools.
• Problem Solving - Ability to find and introduce solutions that proactively deal with work-related problems.