What are the responsibilities and job description for the Tax Coordinator / Administrative Assistant position at Mansfield Oil?
This position is responsible for providing a broad spectrum of support to the Tax Department in a fast-paced, challenging and rewarding environment. This position will work closely with the Tax Director and Tax Supervisor on various projects and day to day assignments. Requirements include extensive people, communication, organizational, and process skills, and the ability to continuously prioritize multiple projects in a fast-paced environment.
Essential Job Functions
- Assist with facilitating day to day processes within the department
- Review and scan all correspondence and assign to the appropriate analyst
- Assist in maintaining databases, spreadsheets, project trackers, etc. to be current and accurate
- Print, assemble, mail and proof various types of tax returns after being prepared by staff
- Maintain POAs and file as analyst responsibilities change
- Prepare requests for tax refunds for various states
- Process credit/rebills
- Maintain customer exemption certificates
- Assist with tax preparation by gathering and organizing relevant financial documents
- Assist with audits by gathering requested documents
- Detail oriented with a high degree of accuracy
- Other administrative duties as needed
Position Requirements
Formal Education & Certification
- High school diploma required
Knowledge & Experience
- Proficiency at 10 key calculator use
- Strong organization skills
- One year or more of analyst experience
- Microsoft Excel and Outlook skills at the intermediate level
- Intermediate computer skills and system skills
- Strong data entry skills
Qualifications & Characteristics
- The ability to multi-task
- Strong communication skills
- The ability to work in a team environment
- Attitude of continuous improvement
Work Environment
- 40 hour On-Site Schedule
- Sitting for extended periods of time
- Dexterity of hands and fingers to operate a computer keyboard, mouse, power tools, and other computer components
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
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