Accounting Assistant

Under the general direction of the Finance Specialist and Executive Director, is responsible for assisting with the day-to-day operations in our finance department of our Head Start Preschool.

• Comply with federal, state, and company policies, procedures, and regulations.
• Code documents according to company procedures.
• Collect and verify hours on time sheets for payroll, including clarifying discrepancies and updating PTO balances.
• Operate 10-key calculators, keyboards, and copy machines to perform calculations and produce documents.
• Perform general office duties, such as filing, answering telephones, handling routine correspondence, and face-to-face encounters with families, staff, and/or vendors.
• Prepare bank deposits by compiling data from cashiers, verifying and balancing receipts, and sending cash, checks, or other forms of payment to banks.
• Receive and record cash, checks, and vouchers.
• Calculate costs of materials, overhead, and other expenses, based on estimates, quotations and price lists.
• Match order forms with invoices, and record the necessary information..
• Maintain inventory records.
• Review expense reports and reimbursement requests.
• Assist with Non-federal share (aka: In-kind) reporting (non-federal share consists of donations of time, items, or money to our agency required to fulfill our grant requirements).
• Compiling information and reports for CACFP (Child and Adult Care Food Program) reporting. Making sure to summarize month end reports for the Directors' quarterly report.
• Double check teachers attendance sheets weekly making sure the numbers on their attendance match the numbers and times in our Child Plus data system.
• Assist with maintenance of office records and files while maintaining confidentiality of staff and student information.

• Accounting experience needed; Associate degree preferred.
• Must have good communication and organizational skills.
• Must have knowledge and experience with Office 365 (word, excel, outlook, etc)
• Self-initiated, able to work independently, able to maintain confidential information and have knowledge of office practices/procedures.
• Able to pass an FBI fingerprinting background check (to be completed prior to hire).

• Data entry software
• Familiar with Fund Accounting practices
• Able to use Microsoft programs: Outlook, Excel, Power Point, Office, Word, Internet Explorer
• 10-key calculators

This a part-time hourly position of about 20 hours per week. PTO (Personal/Sick/Vacation time) accrued and available upon completion of 90-day probationary period.

There's a possibility this would become a full-time position (at that time more benefits would be available).