Assistant Project Manager

Overview

The Assistant project manager (APM) supports the day-to0day project management on projects and provides support for the project manager and the design and construction teams. The APM is responsible for reviewing and tracking contracts, pricing, purchasing, change orders, shop drawings, submittals, insurance certificates and requests for information.

Role and Responsibilities

• Assist in ensuring the project is managed to the right quality standards and completed efficiently and on time Perform field surveys/construction observations as directed by project team.
• Ensure that key information and data is effectively shared and appropriately retained.
• Build & maintain strong relationships with clients and project team members.
• Review all change orders on requisitions and prepare authorization requests as needed.
• Assist with the flow of project information between team members / stakeholders.
• Attend relevant meetings, update and maintain issues/actions logs as current.
• Assist with the preparation of proposals for new projects or variations to existing projects.
• Monitor and assist the Project Manager with applying performance management techniques.
• Assist with the procurement of suppliers / resources as required.
• Create and track purchase orders in our software system.
• Manage vendor back-up and match to billing as required.
• Maintain accurate inventory counts and verify availability of needed stock
• Performs follow-up to ensure timely shipment of materials and customer satisfaction.

Qualifications and Education Requirements

• Bachelor’s degree in business administration, construction management, or equivalent relative experience.
• 1-3 years’ related experience in construction management.
• Proficient in MS office & MS project (or other project scheduling software).
• Experience working in a project coordination and administrative role within the construction industry.
• Ability to work independently with minimal oversight.

Preferred Skills

• Must be detail oriented, self-starter with excellent communication skills.
• Strong computer skills including Microsoft Word, Excel, and Outlook.
• Experience working within mission critical/data center environment preferred but not necessary.
• Experience working on construction projects of medium to high complexity.
• Ability to read and interpret construction drawings.
• Experience using cloud-based project management software (Procore).