What are the responsibilities and job description for the Receptionist/Accounting Assistant position at Marquette Transportation Company, LLC?
Title: Receptionist/Accounting Assistant
Reports To: Lead Accounts Payable
Position: Full-time Hourly/Non-Exempt
Division: River
Location: Paducah, KY
About Marquette:
Headquartered in Paducah, Kentucky and founded in 1978, Marquette is a leading provider of inland marine transportation services. Our Company operates over 130 towboats on the Mississippi River System, Gulf-Intracoastal Waterway, and near-shore coastwise market. In addition, the Company controls over 1,000 dry cargo barges. The Company has additional offices in St Rose, LA, Lockport, LA and La Porte, TX. With over 1,500 vessel and shore-based employees, Marquette is the largest provider of independent towing services within the inland waterways. We are the only fully integrated fleet in the industry that can do what we do.
Principal Responsibilities:
- Answer incoming phone calls in a polite, friendly, and helpful manner
- Appropriately direct calls and assist callers with general inquiries.
- Greet visitors to the office and ensure they are directed to their appropriate appointments/areas.
- Assist with office administrative functions including correspondence, reports and other administrative duties.
- Sort and deliver all incoming mail and assist with outgoing mailings
- Operate standard office equipment on a regular basis, including a computer, digital multi-line switchboard, copy and fax machines.
- Process and review incoming vendor invoices through electronic document storage system for accuracy and completeness
- Manage the email accounts to which electronic invoices are sent
- Maintain vendor files in electronic document storage system on a regular basis.
- Process accounts payable invoices daily utilizing accounting best practices to ensure timely payment to vendors.
- Assist Accounting Team with posting journal entries and other accounting duties as needed.
- Perform ad-hoc administrative and accounting duties.
- Contribute to team effort by accomplishing related results as needed
- Other duties as assigned.
Qualifications:
- Excellent interpersonal & communication skills both oral and written.
- Ability to analyze financial data.
- Associates degree preferred.
- Minimum of one (1) year high volume accounts payable experience. Paperless AP experience is a plus.
- Previous reception experience answering multi-phone lines with high call volume.
- Excellent customer service skills, multitasking capability, and organization.
- Ability to work both independently and in a team environment
- Knowledge of general accounting principles
- Proficient in Microsoft Office with emphasis in Excel.
- Must be a self-starter and possess ability to perform a variety of tasks with moderate supervision.
- Dependability, punctuality, attention to detail & professionalism are a must.
Marquette offers competitive pay, health, dental & vision insurance, 401K plan with company match, bonus plan, company paid life insurance, short- & long-term disability, flexible spending account, critical illness, accident insurance, and other incentives!
