Manager, Facilities and Safety

The Maryland Food Bank (MFB) is a nonprofit hunger-relief organization dedicated to feeding people, strengthening communities, and ending hunger for more Marylanders by partnering with local organizations from the western mountains to the Eastern Shore. The food bank’s statewide network of food assistance brings enough resources together to provide more than 111,000 meals every day (over 40 million meals annually) to hungry children, seniors, veterans, and hard-working families, meeting the immediate needs of hungry Marylanders while simultaneously working to create pathways out of hunger. To learn more about the Maryland Food Bank, visit www.mdfoodbank.org.

The Maryland Food Bank embraces a philosophy that recognizes and values diversity. Our goal is to attract, develop, retain, and promote a talented diverse workforce in a culture where all employees will contribute to their fullest potential.

Purpose of the position

The Maryland Food Bank’s Manager, Facilities & Safety plays a key role in supporting the Director, Facilities and Safety by directly managing the day-to-day maintenance and safety needs of the physical facilities and grounds of all Maryland Food Bank (MFB) locations. This role ensures efficient operations and a healthy and safe environment for staff, volunteers, and visitors by working in partnership with MFB staff and external vendors.

Essential Duties and Responsibilities

Facilities Management:

• Ensures maintenance of all MFB facilities in “like new” condition in cleanliness and appearance.
• Manage maintenance, repairs, and renovations of buildings, grounds, and equipment including HVAC, refrigeration, security, utilities, kitchen and warehouse equipment, landscaping, waste management, and pest control for all MFB locations.
• In partnership with Director, Facilities and Safety develop an automated technology system to record requests for assistance, and resolution.
• Assist with planning, setup, and breakdown for MFB and community events.
• Collaborate with appropriate MFB staff to solicit input and ensure alignment around facilities repairs and upgrades.

Safety and Compliance:

• Deliver a current and comprehensive safety program, in partnership with the Director, Facilities and Safety and other key stakeholders, including documentation, training, and monitoring.
• Maintain organizational readiness for food safety, safety, and other inspections.
• Conduct regular safety inspections and implement corrective measures at all MFB locations.
• Compile and publish relevant safety statistics.
• Facilitate monthly Safety Committee meetings.
• Support emergency preparedness efforts in partnership with key stakeholders.

Vendor and Contract Management:

• Manage all vendor relationships, ensuring contract terms are favorable, work is performed to expectations, and invoices are paid in a timely manner.
• Manage the sequence of vendor visits to ensure dependencies are anticipated.
• While vendors are on-site, liaise with technicians to assure issues are addressed/resolved.
• Manage follow up as needed.
• Document issues and resolutions.

Financial administration:

• Provide vendor related administrative support and training to Operations and Programs to ensure that invoices are properly coded and submitted.
• Collaborate with Finance to identify areas for continuous improvement in contract management and payment automation.

Supervisory Responsibility:

The Manager, Facilities & Safety is responsible for leading three full-time Facilities Specialists, as well as onsite vendors and contractors.

Work Environment

The employee will carry out the job duties in a warehouse environment with great fluctuation in temperatures and noise. Will be required to work in unheated or non-air-conditioned areas and under inclement weather conditions. The employee will travel regularly within the Maryland to each MFB locations.