Administrative Assistant III (15061, Grade H6)

The Prince George’s County Department of Parks and Recreation Public Affairs and Community Engagement Division of The Maryland National-Capital Park and Planning Commission is seeking an Administrative Assistant III to join our PACE team.

The successful candidate will be self-motivated, possess strong written and verbal communication skills, strong proofreading skills, have the ability to balance multiple requests and deadlines concurrently, and be able to keep pace with a varied work program and work with a diverse staff. This position requires exceptional time management skills, with the ability to work well under pressure and within tight deadlines.

• Prepare meeting agendas, briefing packets, talking points, and background materials.
• Coordinate executive calendars, schedule meetings, and manage associated logistics.
• Serve as liaison between the Division Chief and division/unit managers.
• Manage all aspects of the administrative process associated with the review and approval of studies, agenda items, technical and administrative reports and correspondence, including proofreading and editing copy for grammar, punctuation, and spelling errors, and for adherence to the Department’s standardization manual within the required mandatory timeframe.
• Under general supervision, provide administrative and clerical support to the division chief, section supervisors and assigned project managers, including scheduling meetings, supporting recruitments, preparing correspondence on their behalf, and assisting in the development and implementation of division operating procedures.
• Provide front desk coverage as needed.
• Support management of the division’s communications systems, including processing incoming and outgoing mail and ensuring timely routing of materials; coordinating and using e-mail and other e-communication mechanisms to transmit information in a timely manner; and maintaining division files for responses to formal communications.
• Attend various meetings as needed.
• Other duties may be required and assigned by the supervisor.
  
  

1. High school diploma or a Certificate of General Educational Development (GED).

• Four (4) years of progressively responsible experience that includes at least two (2) years in administrative and clerical support work and at least one (1) year of technical support experience in the administrative management areas of the specific position to be filled.
• An equivalent combination of education and experience may be substituted, which together total 4 years.
  
  

Preferred Qualifications

• Experience supporting senior leadership within a complex organizational environment.
• Ability to work independently with minimal supervision in a fast-paced setting.
• Strong written and verbal communication skills with keen attention to detail
• Excellent proofreading and editing skills
• Exceptional customer service skills including interactions with staff, citizens, developers, and attorneys to provide information, gather data, and prepare records
• Ability to establish and maintain cooperative working relationships with a large and diverse staff, and work effectively as part of a team or independently to complete work assignments Skill in organizing, assessing, and prioritizing multiple tasks, projects, and demands
• Expert knowledge of Microsoft Office software (Outlook, Word, PowerPoint, Excel) and Adobe Acrobat; familiarity with online meeting platforms (Microsoft TEAMS) and content management systems
• Experience with scheduling meetings and maintaining electronic databases
• Experience with planning, assigning, and reviewing the work of other staff
  
  

Class/Specification: Administrative Assistant III

NOTE: This position is union-represented.

The M-NCPPC offers a competitive salary range of $63,479 to $83,780 (salary is commensurate with education and experience) at the Administrative Assistant III level with excellent benefits including generous leave, extensive health coverage, deferred compensation plan, and employee pension plan.

May be subject to medical, drug and alcohol testing.

The Maryland-National Capital Park and Planning Commission (M-NCPPC) is an Equal Opportunity Employer. We celebrate a workplace culture of diversity, equity and inclusion without discrimination or harassment on the basis of race, color, religion, sex, age, national origin, sexual orientation, marital status, disability, genetic information, gender identity, or any other non-merit factor.

Applicants with Disabilities under the Americans with Disabilities Act.

If you require accommodations or special arrangements due to a qualifying disability, please notify the Recruitment & Selections Services Unit at the time of applications at or 301-454-1411 (Maryland Relay 7-1-1) M-NCPPC will make all efforts to reasonably accommodate you.