What are the responsibilities and job description for the Administrative Assistant - Maintenance position at Masonic Village at Elizabethtown?
Administrative Assistant - Maintenance
Full Time Days | 7am-3pm | Monday-Friday
Masonic Villages of Pennsylvania - Elizabethtown Campus - is immediately hiring for an Administrative Assistant.
With over 145 years of providing award-winning care and services across the state of PA, Masonic Villages is driven by our Mission of Love to assist individuals in realizing their potential and enjoying the highest possible quality of life.
Why Choose Masonic Villages:
Each campus is supported by corporate leaders who are fully invested in our Mission of Love and hiring like-minded individuals who are committed to providing heartfelt customer service and contributing to our team environment. When you join our team, you can expect:
- Industry-leading benefits that start day one such as $0 cost medical coverage option ***
- Vacation Time/Flex Time and Paid Holidays ***
- Pay on-demand. Access up to $500 of your earned wages in real-time.
- Discounted Grocery gift cards
- Tuition and Educational Reimbursement ***
- Discounts for onsite Daycare
- Free Gym and Pool Membership ***
- Paid Lunch ***
- Discounted tickets for movies, theme parks, hotels, and MORE!
- Shoe discounts
- Cell phone discounts
- Weekend differentials and additional shift differentials!
- Employer matched Retirement Savings with free financial planning ***
- A commitment to growing our leaders with leadership & mentorship programs available
Key: *** = Full Time & Part Time Regular Staff Only
As an Administrative Assistant, you will carry out our Mission of Love by providing the best possible administrative service, through continuous training, to support the maintenance department in providing a clean, healthy, and safe environment.
Our Administrative Assistant is responsible for the following:
- Maintains department files in an accurate and efficient manner.
- Provides administrative support services to maintain department files in an accurate and efficient manner.
- Prepares and distributes correspondence, compiles reports, updates policies and procedures, maintains budget information, creates forms, and completes other documentation as needed and directed.
- Answers telephone calls and relays messages in a professional and efficient manner.
- Issues, prepares, and processes material requests, purchase orders and invoices as needed in a timely and accurate manner. Maintains records of purchases. Orders, maintains, and monitors use of supplies. Coordinates with finance to ensure timely payment.
- Ensures labor and material distributions are completed in an accurate and timely manner.
- Ensures staff hours are reported promptly and accurately. Utilizes the Kronos payroll system to inspect entries and payroll records for approval.
- Attends meetings, maintains meeting notes, and prepares written reports as needed and directed.
- Maintains professional growth and development by attending educational, technical, and training programs, seminars, and courses. Maintains professional affiliations.
- Generates computerized maintenance management system (CMMS) generated work orders as required.
- Works on special projects and programs related to enhancing the quality of services.
What You Have:
- High School graduate or equivalent.
- Three years of related experience required.
- Business courses or background preferred.
- Current knowledge of office software such as Microsoft Word, Excel, or related software.
- Current knowledge in the operation of general office equipment.
- Ability to type at least 55 words per minute.
- Effective written and oral communication skills required.
- Effective organizational skills required.
We are proud to be an equal opportunity employer.
