What are the responsibilities and job description for the Development Coordinator, Corporate and Foundation Relations position at Mass General Brigham?
The Development Coordinator is an integral support role, providing administrative and programmatic support to the Corporate and Foundation Relations (CFR) fundraising team within the Massachusetts General Hospital Development Office. The Coordinator will manage calendars and meeting logistics, handle select tasks for events, process business expenses and make travel arrangements when needed. The Coordinator also tracks fundraising actions and activities in a donor database and prepares and distributes team reports.
As a Coordinator, you will work alongside fellow management support professionals, or "MSPs," who hold similar support roles in the department. Development MSPs are talented, dynamic and valued colleagues who serve as partners and collaborators in teams across the department. As a Mass General Development MSP, you will have access to a variety of networking, professional development and leadership opportunities.
We are looking for someone proactive, organized, and who will thrive working collaboratively within a large and complex organization. In addition, the ideal candidate will have excellent attention to detail and project management skills and the ability to work well with senior members of the staff. This position is a great opportunity to gain experience at a renowned institution.
To Apply
Applications must include a resume and a cover letter detailing applicable experience and accomplishments.
About Us
Massachusetts General Hospital is one of the world's top academic medical centers. It is the original and largest teaching hospital of Harvard Medical School, where nearly all our staff physicians serve on the faculty.
Mass General has pioneered medicine for more than 200 years, and we're thinking big about the future. In 2021, we launched our largest-ever comprehensive fundraising effort The Campaign for Mass General which seeks to raise $3 billion in philanthropic funding that will help us reach our four ambitious campaign goals, each grounded in a pillar of Mass General's historic mission to treat, discover, teach and serve. To learn more about our Campaign, click here .
Our Team
The Development Office is a vibrant and collaborative team focused on advancing the hospital's mission of health care excellence. We are committed to expanding the philanthropy that makes this mission possible.
We offer a competitive benefits package including generous health care and retirement plans and an array of professional development opportunities. We also offer a Flexible Workplace Program, a hybrid work model that affords employees the opportunity to work in the office a minimum of 4-6 days per month, depending on the business needs of the role. We comply with all Mass General Brigham conditions of employment , including vaccination mandates.
Diversity and inclusion are priorities for our office and the hospital . We strongly believe that a team of diverse identities, experiences, opinions, and perspectives drives creativity, innovation, and excellence.
Click here to learn more about our team and what it's like to work with us.
General Responsibilities
With minimal guidance from supervisor:
- Manage the calendars of assigned individuals, keeping them free of scheduling conflicts.
- Coordinate logistics, prepare agendas and other materials, take notes and organize follow up actions for meetings, events, appointments and presentations, troubleshooting issues as needed.
- Write and/or review correspondence and other materials and interpret information necessary to draft responses.
- Assist frontline CFR fundraisers with donor stewardship efforts, tracking deadlines, drafting report content and managing online portal submissions.
- Prepare and regularly update planning documents and progress reports.
- Make travel arrangements, prepare travel itineraries and troubleshoot and resolve potential conflicts.
- Conduct basic prospect identification and research activities, working with Prospect Management and Research colleagues to collect relevant information about donors.
- Gather and record data and action items in a donor database, ensuring thorough documentation of fundraising activity and results.
- Complete booking forms for gifts and pledges in a timely manner with thorough backup information.
- Assist with daily administrative activities.
- Participate in professional development opportunities, including taking advantage of shadowing opportunities when appropriate.
- Contribute to maintaining positive office morale, even in the face of high work volume and challenging periods.
- Assist the team with recruitment activities for vacancies.
- Take on other office-wide duties as needed.
- Adhere to the mission, credo, and standards of behavior of Mass General.
This position requires 1-2 years of work experience. A college degree is preferred but not required. We are looking for someone who has been successful working in a fundraising office or as part of a team in a client-facing or relationship-building role.
In addition, the ideal candidate will possess the following skills, abilities and attitudes:
- Strong verbal and written communication skills
- Problem solving skills
- Organizational, time management and project management skills
- Command of Word, PowerPoint, Excel and Outlook, or the ability to learn them quickly
- Competency using videoconferencing platforms (Zoom and Teams preferred)
- Proficiency with data entry or data management in a database (Blackbaud CRM or Raiser's Edge preferred)
- Attention to detail
- Professionalism and a strong work ethic
- Desire and motivation to learn about the organization and fundraising
- Awareness of personal work styles in self and others
- Adaptability and flexibility in times of shifting priorities
- Ability to work collaboratively with diverse audiences
- Creativity and high levels of energy and enthusiasm
- Commitment to adopting best practices and maximizing efficiency
- Inclination to build relationships with people inside and outside of the organization
- Good judgment and care in dealing with confidential information
- Ability to complete assigned projects and tasks independently or with minimal guidance
