HR Admin/Payroll Specialist

Matrix has been named a Zweig Group 2024 Best Firm to Work For and a 2024 Hot Firm!  

Are you a seasoned Payroll and HR Practitioner with advanced multistate payroll knowledge and experience? We are seeking a dedicated professional who thrives on providing exceptional employee support and can work well both independently and as a collaborative team member. The ideal candidate will have strong attention to detail, a problem solving mentality and an ability to positively engage with employees at all levels of the organization.

This position will be located in our Colorado Springs office. After the initial training period, this position may be considered for a hybrid work arrangement with a minimum of three days in the office. 

As an employee-owned company we are committed to fostering, cultivating, and preserving a culture of diversity, respect, and excellence. Our strengths of service, innovation, and skill are a result of that belief. We have a friendly, collegial, cooperative atmosphere and offer a full range of benefits including medical, dental, vision, disability, and life insurance; paid holiday, vacation, and sick leave; training and education; an Employee Stock Ownership Plan (ESOP); and a 401(k) plan. Matrix employees are encouraged to participate in employee wellness programs, social committees, and community outreach programs. We strive to employ highly motivated people with excellent communication and applied critical thinking skills who desire to advance their talents and skills.

Pay Range: $30 -$35/hour. The expected pay range for this position is displayed in accordance with the Colorado Equal Pay for Equal Work Act. Compensation will be based upon education, qualifications, and experience.

Summary:  You will be responsible for quality checking bi-weekly and supplemental payroll runs prior to approval/submission to ADP.  You will work closely with our payroll practitioner to ensure knowledge of all payroll processes, maintain payroll documentation, resolve issues/discrepancies, research regulations and implement new processes, as well as be responsible for the occasional processing of payroll to maintain knowledge of all procedures and act as a back during vacations/leaves. Additionally, as a member of the HR team, you will support a variety of human resources tasks, which may include but not be limited to new hire orientation, benefits, reporting, audits, and assisting employees with day-to-day questions.  

Essential Functions:

• Review bi-weekly payroll for accuracy, compliance, and completeness prior to final submission to payroll processing companies.
• Accurately process payroll every couple of months on a regular rotation and during absences/vacations of payroll practitioner.
• Perform regular audits of payroll records and procedures.
• Recommend process improvements to enhance accuracy and efficiency in payroll processing and other HR processes.
• Interpret pay policies and regulations and ensure compliant and accurate application.
• Troubleshoot payroll issues.
• Facilitate new hire orientation for local hires and act as back-up for other locations.
• Assist with audits (benefits, DOL, wc, internal, etc.).
• Accurately enter new hires, terminations, promotions, and other employee changes into payroll/HRIS/timekeeping.
• Run reports using ADP and ERP (or current HRIS/Accounting) systems as requested by HR team, management, or marketing staff.
• Maintain strict confidentiality of employee files/information and any confidential Company information.
• Support benefits administration, which may include but not be limited to accurately entering new enrollments, terminations, and changes into vendor systems, responding to participant questions, and supporting annual benefits open enrollment.
• May assist with filing and or management of work comp and auto insurance claims.  
• Assist with employee communications.
• Participate in company-wide committees as appropriate.
• OSHA record keeping and reporting.
• Driving between offices for meetings and/or new hire orientations.
• Other duties as assigned.

Competencies:

• Advanced understanding of multistate payroll and employment laws to include but not limited to FLSA, garnishments and leave laws.
• Strong problem-solving ability: ability to identify and resolve problems in a timely manner; develop alternative solutions; use reason even when dealing with emotional topics.
• Excellent detail orientation.
• Proficient in Microsoft Office applications (to include Teams and SharePoint), with advanced knowledge/skill in Microsoft Word, Excel and Outlook.
• Advance understanding of benefit programs.
• Must have a professional appearance and demeanor.
• Excellent written and verbal communication skills.
• Must be extremely organized and have a high level of initiative and flexibility.
• Able to work independently with minimal supervision and work collaboratively with a team.
• Able to interact professionally with staff at all levels of the organization.

Education and Experience:

• Minimum of five years of experience in a professional office environment. 
• Minimum of seven years of multistate payroll experience for both exempt and non-exempt staff. Payroll experience must include all aspects of the payroll process.
• Recent experience using ADP Workforce Now payroll processing software is preferred.
• High school diploma required, degree in accounting or human resources a plus.
• Valid driver's license in conjunction with successfully passing the Company’s MVR check.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Physical Demands:

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to ten pounds.

The noise level in the work environment is usually moderate.

Matrix Design Group, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, gender, color, religion, sex, national origin, or protected veteran status, and will not be discriminated against based on disability. 

Any applicant with a qualifying physical or mental disability who believes they require a reasonable accommodation for any part of the application process should contact us at 602-288-8344 for assistance. 

How to Apply:

Please apply online at http://www.matrixdesigngroup.com/careers

Salary : $30 - $35