School Bookkeeper

Job Overview: Compiles financial information related to school site (e.g., accounts payable/receivables,collecting, verifying, depositing all moneys collected, write receipts.)

Job Functions:

• Monitors financial procedures with individuals responsible for school site financial
  operations (e.g., student activities, fundraisers, bookstore, Athletic Department, student clubs, etc.) for the purpose of providing services within established guidelines.
• Collects funds from all academic and athletic student events (e.g., ticket sales, yearbook purchases, etc.) for the purpose of ensuring the accuracy and timely completion of transactions
• Submits field trip and fundraiser documents to the central office for approval and maintains a record of these authorizations.
• Complete and verify all fundraiser completion listing all monies spent with funds generated from fundraiser.
• Submits donation letters to the central office for approval and prepares documentation of donations for audit.
• Requisitions and purchases all supplies and materials for the school/office and
  maintains the school office inventory.
• Process checks for payment of all school bills
• Work closely with administration, faculty, and staff on a regular basis to ensure internal controls are being followed according to school board policy
• Communicate needs to athletic director(s) regarding necessary paperwork for officials, i.e., completing a W-9 each year.
• Prepare and verify all end of month reporting ? including reconciling bank statements
• Scan and/or or keep hard copies of all receipts, disbursements, fundraisers, donations, contracts, communication with outside vendors and supporting documentation
• Performs general clerical functions (e.g., answering telephone, distributing mail, packages, supplies, scheduling, copying, faxing, etc.) for the purpose of supporting site activities.
• Provides all aspects of annual audit and pre-audit (registers, fundraiser summaries, copies of collection logs).
• Prepares written materials and electronic financial information (e.g., receipt report, student fees, gifts/donations, etc.) for the purpose of documenting activities, providing reference, conveying information, and complying with established financial, legal and/or administrative requirements.
• Processes financial information (e.g., all purchase orders, accounts payable, payments for officials/security for home athletic events, etc.) for the purpose of updating and distributing information, authorizing for action and/or complying with established accounting practices. Researches discrepancies of financial information and/or documentation for the purpose of ensuring the accuracy and adhering to established procedures prior to processing.
• Responds to inquiries and/or initiates requests for information (staff, administration, vendors, warehouse, District staff, etc.) regarding financial information for the purpose of providing information, direction, purchasing, and/or referral.

Salary : $30,855 - $35,775