Accounts Payable Clerk

Maya Hotels | 8632 Wilkinson Blvd, Charlotte, NC 28214

Do you enjoy working with numbers?

Are you looking to join a company that offers benefits?

Would you like to work with a company that lives its company culture?

We are always looking for people that have a heart for service to join our company. Maya Hotels owns and operates great brands from Hilton, Marriott, & IHG. We understand that creating a desired employee experience is key to helping us deliver exceptional guest experiences and become an employer of choice. We believe that if you take care of your employees, they will in turn take care of your customers and guests.

Job Overview:

Processing accounts and incoming payments in compliance with financial policies and procedures. Performing day to day financial transactions, including verifying, classifying, and recording accounts payable data. Preparing bills, invoices and bank deposits.

Role and Responsibilities

Accounts Payable (Daily, Weekly):

• Routinely gather invoices (electronic and hard copy) and maintain a tracing system
• Manage company credit card, utility, and extraordinary bill payments in a timely manner.
• Organize invoices, payment requests, expense reports, and petty cash reimbursements by entity, and prioritize processing by due date.
• Code invoices based on company chart of accounts and post in Sage Accounting - open AP by entity in a timely manner.
• Provide Aging Reports (pre-check registers) to management at designated times for review and selection to pay.
• Process payments/cut checks based on weekly schedule or upon priority requests.
• Match checks with supporting invoices/documents and present batches to management for review and signature.
• Disburse authorized payments with any required stubs or supporting documents via postal service or internal distribution. Priority payments sometimes require tracking.
• Provide post-check registers and AP Aging reports via the shared network
• Stamp all support ‘PAID’ prior to filing.
• Maintain AP filing systems in an organized and timely manner.
• Field and respond to GM or MSC inquiries regarding Accounts Payable related topics.
• Review vendor statements and field incoming vendor inquiries to ensure that there are no outstanding payments.
• Ad hoc tasks and projects to be completed upon request.

• Work with General Managers and night auditors to ensure all hotel accounts receivable and accounts payables are correct.

• Live and demonstrate the Maya Hotels core values.

• Monitor and follow applicable laws and regulations.
• Business attire and personal appearance are kept clean and professional and are in accordance with Maya Hotels Grooming Policy. A smile is considered part of the uniform.
• Comply with Maya Hotels policies, procedures and Code of Ethics.
• Perform other duties as assigned.
• Promote a safe working environment.
• Practice safe working habits, including bending and lifting appropriately to avoid injury, reporting hazards, appropriate set of cleaning chemicals and working to minimize tripping and falling hazards,
• Be a clear thinker, remaining calm and resolving problems using good judgement.
• Participate in helping the hotel recycle.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any others job related duties assigned by their supervisor.

Work Environment: MSC Office

Job involves working:

Lift up to 50lbs

indoors

Additional Notes:

Key Relationships

Internal: Controller/ Chief Financial OFFICER, President, Vice President, Senior Accountant Director of Operations, Maya Hotels Support Center Team, General Managers, Assistant General Managers.

External: Vendors, Bankers, investors and customers