Enrollment Coordinator

SUMMARY

The Enrollment Coordinator supports the Director of Enrollment in planning, coordinating and directing those activities designed to attract and enroll qualified students in sufficient number to produce an academically and socially sound school. 

Reporting to the Director of Enrollment, the Enrollment Coordinator is an energetic, positive, warm person who serves as a concierge who relishes the opportunity to nurture relationships with people and then to help them connect in meaningful ways.

The Enrollment Coordinator is willing to learn new systems and approaches and to contribute in all ways to the smooth functioning of a very busy Admissions Office. A great deal of comfort with a school environment and interaction with students, parents, and prospective families, as well as a very professional and pleasant phone demeanor is a must, as are a positive, upbeat, can-do attitude and a solid sense of humor. The Enrollment Coordinator should value creativity and collaboration, have great attention to detail, and strong time management skills. A positive customer service perspective is paramount.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Effectively explain and communicate to prospective families the mission and program of Mayfield Junior School and the many opportunities a Mayfield education offers.

• Understand and embody the mission and philosophy of the school. 

• Answer incoming emails and phone calls in a professional and prompt manner with a smile perceived by the recipient.

• Develop and cultivate relationships with prospective students and families throughout the admissions process.

• Assist in planning and coordination of all aspects of on campus recruitment events.

• Provide tours of the campus as needed.

• Track inventory of general Admissions supplies including promotional materials and giveaways.

• Process all applications and preparing/maintaining/uploading admission files.

• Prepare weekly schedule of admissions events and campus guests for distribution.

• Maintaining and regularly updating database of admission information.

• Maintenance of the admission department calendar.

• Work as a member of a team in support of front office management, assists as back-up for front office coordinator. Answers the main phone. line, distributes mail, welcomes and screens campus visitors.

• Scan and upload admissions applicant materials and maintain completion of applicant files.

• Prepare and organize admissions materials for events, inquiries and school fairs.

• Organize and oversee on campus admission events, including calendaring, coordinating set up and tear down.

• Provide tour attendance follow up and incorporate notes in to SAS.

• Manage Admissions Data and support the creations of reports to reflect admissions activity.

• Schedule and communicate to applicants throughout process as needed, including scheduling Playdates and Student Shadow dates and Interviews.

• All other duties as assigned by the Administration.

MINIMUM REQUIREMENTS

• Intermediate or Expert knowledge of Microsoft Excel, Word and Mac based (word), and SAS systems

• Experience with Google Drive

• Impeccable verbal and written skills. 

• Self-motivation, wisdom, perspective, confidence and excellent problem-solving skills

• A collaborative, trust-based work style with a high level of personal and professional integrity

• Personal qualities including resilience, honor, approachability and kindness

• Attitude that exemplifies teamwork and personal responsibility

• Possesses a polished approach to meeting and greeting others

• Effective time management skills and ability to handle frequent and regular interruptions by a variety of constituents while inherent in the position while completing tasks in a timely manner

• Ability to work with minimal supervision and identify needs

• Ability to handle and maintain confidential information

• Able to work under tight deadlines and during times of high stress

• Work as a member of a team

• Has a positive sense of humor

• Displays high level of integrity and honesty

EDUCATION AND EXPERIENCE

•    Bachelor’s Degree in Business Administration, Marketing or a related field. 

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand, walk, use hands to handle or feel, and reach with hands and arms. The employee is occasionally required to sit climb or balance, stoop, kneel, crouch or crawl. The employee must frequently lift or move up to 20 pounds and occasionally lift or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

WORKING ENVIRONMENT  
While performing the duties of this job the employee works in an environment where the noise level is usually moderate and constant distractions due to constant foot traffic, phones ringing, and people talking. 

Educational Vision Statement:

Guided by our Holy Child heritage, we provide a distinctive educational experience that balances tradition and innovation in an intellectually challenging and creative environment. Students discover their best selves as they question, collaborate, and connect in a joyful community.

Mayfield Junior School Mission Statement:

Mayfield Junior School, a Catholic independent school founded and sponsored by the Society of the Holy Child Jesus, implements the philosophy of the Holy Child Schools which is based on trust and reverence for the dignity of every person. We are committed to the religious and educational development of each child and to maintaining a sense of community and family spirit that welcomes people of diverse backgrounds. At Mayfield, each child is challenged to reach his or her potential. We encourage our students to respond to the needs of our time with compassion, integrity, and confidence in God and in their own gifts.

Mayfield Junior School is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Salary : $20 - $25