What are the responsibilities and job description for the Administrative Assistant position at MC Molds Inc?
JOB TITLE: Administrative Assistant
REPORTS TO: Office Manager
PRIMARY RESPONSIBILITIES:
Support all departments with the following duties to help run and maintain efficient operations.
Job Responsibilities
· Schedule appointments, meetings, and reservations as needed.
· Coordinate staff travel arrangements including transportation and accommodations.
· Update and maintain office policies and procedures documents.
· Work with Microsoft word processing, Excel, and ERP software to complete administrative tasks.
· Act as lead for new employee Recruitment and selection.
· Employee performance evaluation and preparation coordinator.
· Review and coordinate employee development activities and training (Talent Fund-Going Pro)
· Compensation and incentive plan administrator.
· Conduct new hire orientations.
· Make Bank Deposits.
· Open and distribute mail.
· Answer phone, screen calls and direct to appropriate party.
· Picking up daily time tickets and enter in database.
· Maintain DST trimmer Sales Log.
· Enter accounts payable.
· Order office supplies.
· Assist in creating quotes and work orders.
· Create and publish Job position openings.
· Review current Job Candidates and forward to department managers.
· Attend Job fairs, College Career & Internship Fairs.
· Update Job Sheet’s (Access and Sage) weekly.
· Facilitate Scheduling meeting review of Jobs with updated Job sheet.
· Assist in create & compile Quarterly WIP.
· Start work orders based on quotes, PO’s & customer communication.
· Backup server’s computers.
· Assist in creating sales brochure & pricing list.
· Make standard evaluation templates for Repair and Refurb with estimated hours based on mold qty, machine plate form and cavities.
· Maintain Customer lists.
· Clean & Transfer customer, supplier & employee data into Job Boss and keep updated.
· Assist in creating export documents when needed.
· Vacation: Input any approved Vacation Request into Vacation Calendar.
· Keep software for office updated.
· Close out jobs.
· Maintain vacation calendar and spreadsheet.
· Update software on office computers.
· Put picture of jobs in job files.
· Knowledge of Sage Accounting Software a plus
· Coordinate staff travel arrangements including transportation and accommodations.
· Update and maintain office policies and procedures documents.
· Work with Microsoft word processing, Excel, and ERP software to complete administrative tasks.
· Act as lead for new employee Recruitment and selection.
· Employee performance evaluation and preparation coordinator.
· Review and coordinate employee development activities and training (Talent Fund-Going Pro)
· Compensation and incentive plan administrator.
· Conduct new hire orientations.
· Make Bank Deposits.
· Open and distribute mail.
· Answer phone, screen calls and direct to appropriate party.
· Picking up daily time tickets and enter in database.
· Maintain DST trimmer Sales Log.
· Enter accounts payable.
· Order office supplies.
· Assist in creating quotes and work orders.
· Create and publish Job position openings.
· Review current Job Candidates and forward to department managers.
· Attend Job fairs, College Career & Internship Fairs.
· Update Job Sheet’s (Access and Sage) weekly.
· Facilitate Scheduling meeting review of Jobs with updated Job sheet.
· Assist in create & compile Quarterly WIP.
· Start work orders based on quotes, PO’s & customer communication.
· Backup server’s computers.
· Assist in creating sales brochure & pricing list.
· Make standard evaluation templates for Repair and Refurb with estimated hours based on mold qty, machine plate form and cavities.
· Maintain Customer lists.
· Clean & Transfer customer, supplier & employee data into Job Boss and keep updated.
· Assist in creating export documents when needed.
· Vacation: Input any approved Vacation Request into Vacation Calendar.
· Keep software for office updated.
· Close out jobs.
· Maintain vacation calendar and spreadsheet.
· Update software on office computers.
· Put picture of jobs in job files.
· Knowledge of Sage Accounting Software a plus
Pay Range: $18.00-$22.00
Benefits
401K, Health Insurance, Dental, Long-Term Disability, Paid Vacation and Optional Supplemental Insurance.
Please feel free to contact us via phone or email if you are interested in this new position.
(517) 655-5481
Email: hr@mcmolds.com
Salary : $19 - $22