AP Specialist

Description

We are looking for an Accounts Payable Specialist to ensure the accurate and timely processing of our company's payable transactions. The ideal candidate will understand accounting principles, excellent attention to detail, and the ability to work efficiently in a fast-paced environment. This role plays a crucial part in maintaining the financial health of our organization.

Are you looking for a great place to work?

• No weekends (Can you say "free time"!!!)
• Paid time off
• Medical/Dental/Vision insurance
• Basic Life/Supplemental Life Insurance
• 401k 401k employer match
• Onsite Training
• Career advancement opportunities

Essential Duties/Responsibilities: (additional duties may be assigned)

• Invoice Processing
  • Receive and review invoices from vendors and suppliers.
  • Verify that invoices are accurate and compliant with company policies.
  • Match invoices with purchase orders and receipts.
  • Code and enter invoices into the accounting system.
  • Ensure all invoices are approved for payment in accordance with company guidelines.
  • Reconcile the monthly credit card statement to invoice support and enter the payment voucher.
• Payment Processing
  • Prepare and process payments, including checks, ACH, and wire transfers.
  • Ensure payments are made timely to take advantage of early payment discounts.
  • Maintain an organized system for managing payment records and approvals.
• Vendor Communication
  • Review and reconcile vendor statements to system records on a regular basis.
  • Correspond with vendors regarding invoice discrepancies or payment inquiries.
  • Build and maintain positive relationships with vendors and resolve payment issues promptly.
• Month-end Reconciliation
  • Assist in reconciling accounts payable ledger to the general ledger.
  • Prepare reports and summaries for month-end financial close.
• Documentation and Recordkeeping
  • Ensure payment methods and other vendor master details are up-to-date
  • Maintain organized and accurate records of all accounts payable transactions.
  • File and archive documents as per company policy
  • Physical Inventory

Qualifications

Education/Experience:

• Multiple years of experience in Accounts Payable or in a similar role.
• Excellent attention to detail and accuracy in data entry.
• Strong organizational and time management skills.
• Effective communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Problem-solving skills and a proactive attitude.

Physical Requirements:

• Regularly required to sit. Occasionally required to stand/walk
• Occasionally lift and/or move up to 25 pounds
• Noise level is usually quiet

We offer a very competitive compensation plan including: above average hourly rate, monthly spiff incentives, benefits, and long term career opportunities within our company for the right individual! If this describes you and you're committed to developing a highly rewarding career, we want to hear from you!

We are committed to achieving workforce diversity reflective of our communities. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.

Salary : $22 - $24