What are the responsibilities and job description for the Vendor Payables Specialist position at McGowan and Company?
Summary:
As part of a growing and dynamic finance/accounting team, the Vendor Payables Specialist will ensure efficient, accurate and timely processing of vendor related payables, company credit cards, and employee expenses. In addition, the ideal candidate will be comfortable taking on other accounting tasks and projects within the department.
Essential Duties and Responsibilities:
- Process company cell phone reconciliations.
- Process UPS invoice reconciliations.
- Process 250 disbursements weekly.
- Review and verify invoices and check requests.
- Sort, code and match invoices with proper backup and authorization
- Enter invoices for payment into management system.
- Process check runs for timely mailing.
- Track expenses and process expense reports through electronic system, along with verification of reasonableness and accurate expense coding
- Reconcile high volume credit card transactions, match with proper backup, and obtain proper authorizations.
- Maintain indexing/filing of multiple credit card transactions backup.
- Post journal entries via manual entry and excel upload.
- Reconcile accounts payable transactions.
- Monitor accounts to ensure payments are up to date.
- Research and resolve invoice discrepancies and issues.
- Submit inquiries for missing documentation.
- Obtain and keep W-9’s on all vendor files up to date.
- Correspond with vendors and respond to inquiries.
- Understanding of debits and credits
- Populate and format multiple excel spreadsheets and upload into accounting system.
- Key role in month end closing with an emphasis on timeliness.
- Communicate with multiple departments/division including remote locations.
- Review/maintain overhead allocations based on physical locations & departments.
Key Competencies:
- Ability to understand chart of accounts and code transactions accordingly.
- Organizing and prioritizing.
- Attention to detail and accuracy.
- Judgment and confidentiality.
- Information management skills.
- Problem-solving skills.
- Ability to meet deadlines.
Education and Experience:
- Extensive coding experience.
- Proficient in Excel and other various Microsoft products.
- Familiarity with intercompany transactions.
- Knowledge of accounts payable.
- Knowledge of general accounting procedures.
- Knowledge of relevant accounting software.
- Proficient in data entry and management.
- 2 – 4 years accounts payable or general accounting experience.
Job Type: Full-time, 40 hours a week
Schedule: 8:15am – 5:00pm, Monday – Friday
Location: Fairview Park, OH
Work Status: In-office
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Includes Vision Savings Pass
- Voluntary additional benefits
- (Life insurance, short-term disability, and long-term disability)
- 7 paid holidays (8 days off in total)
- Paid time off
- (Starting point is 40 hours of vacation at 6 months, then 80 hours of vacation at 12 months)
Job Type: Full-time
Pay: From $24.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid time off
Experience level:
- 2 years
- 3 years
- 4 years
- 5 years
Schedule:
- Monday to Friday
Work Location: In person