What are the responsibilities and job description for the AUCTION HOUSE BOOKKEEPER position at McLaren Auction Services?
McLaren Auction Services is seeking an enthusiastic, detail-oriented Auction House Bookkeeper with a love of antiques who will be responsible for preparing & managing our auctions.
JOB DESCRIPTION
- Maintain accurate financial records for all auction transactions, including managing invoices, receipts, payouts, and reconciliations for consignors, buyers, and vendors
- Reconcile auction proceeds with internal inventory and sales systems (Auction Flex, Dropbox, Excel) and resolve any post-auction discrepancies
- Track and follow up on payments, outstanding balances, and fees
- Manage payroll, write checks, make bank deposits, and reconcile bank and Visa accounts
- Prepare and file tax documents, including monthly tax deposits, quarterly reports, and CAT tax filings
- Organize and maintain financial records, including contracts, settlements, and insurance renewals; assist with audits as needed
- Support auction events by preparing the cash box, checking in/out customers, and handling post-auction reconciliation
- Assist with general office tasks such as answering phones, emails, and customer inquiries
- Provide occasional personal assistance and bookkeeping support to the company owner
YOUR CREDENTIALS
REQUIRED
- High School Diploma or equivalent
- Fluent in English with excellent verbal and written communication skills
- Utilization of research tools, internet searches, etc. as needed to complete tasks
- A self-starter who can work independently while maintaining a collaborative team spirit.
- Excellent attention to detail and ability to handle high-value property responsibly and respectfully
- Experience with Microsoft Office suite including Outlook and Excel, Quickbooks & Auction software
- Previous accounting or bookkeeping experience
- A sense of humor and a love of antiques!
PART TIME position
- 1-3 days a week depending on responsibility load each week
- Business hours are typically Monday through Friday 9am-4pm. No expectation to stay late.
- Auction Nights once every four weeks on Wednesday & Thursday from 4pm-11pm, as needed
Pay: From $20.00 per hour, depending on experience
Job Type: Part-Time
Work Location: In person
Application Question(s):
- Please describe any bookkeeping or accounting experience you have in the past, and the skills you possess that allowed you to excel at the position?
- 100 – 10 x 3= ?
- What is your schedule availability?
Job Type: Part-time
Pay: From $20.00 per hour
Expected hours: 16 – 24 per week
Schedule:
- 8 hour shift
- Day shift
Work Location: In person
Salary : $20