Admin Assistant Sr

The Administrative Assistant Senior performs secretarial duties utilizing specific knowledge of medical terminology and hospital, clinical, administrative and academic operation of the office. Duties include scheduling, compiling and recording medical charts, reports and correspondence. The Administrative Assistant Senior performs diverse assignments requiring knowledge of departmental and VCUHS objectives and programs. Licensure, Certification, or Registration Requirements for Hire: N/A Licensure, Certification, or Registration Requirements for continued employment: N/A Experience REQUIRED: Minimum of three (3) years of previous secretarial/administrative work experience in an office setting Previous experience with Microsoft Office applications and e-mail/calendaring Experience PREFERRED: Four (4) years of previous secretarial/administrative work experience in an office setting Previous experience in a health care setting Education/training REQUIRED: High School Diploma or equivalent Education/training PREFERRED: Associate Degree in Business, Accounting or related field from an accredited program Independent action(s) required: Performs assigned administrative/secretarial functions with minimal supervision and guidance. Supervisory responsibilities (if applicable): N/A Additional position requirements: N/A Age Specific groups served: N/A Physical Requirements (includes use of assistance devices as appropriate): Physical - Lifting 20-50 lbs. Activities: Prolonged standing, Prolonged sitting, Frequent bending, Walking (distance), Climbing (steps, ladder, other), Repetitive motion Mental/Sensory: Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Write legibly, Reading, Logical thinking Emotional: Fast pace environment, Steady pace, Able to handle multiple priorities, Frequent and intense customer interactions, Noisy environment, Able to adapt to frequent change The ideal candidate would have scheduling experience in the medical field to include preparations for clinic, i.e. records review and preparations for next clinic encounter; multi-tasking & prioritization along with initiative. Examples of duties include: •Patient Care related: relieve the RNs, APPs and MDs of administrative tasks. i.e. ACHD now has a panel of over 800 patients. Work needed includes: collaboration with the Patient Access Center and procedural scheduling colleagues to schedule patient appointments; interactions directly with patients and accepting phone calls; follow up on lab and ancillary testing orders; compiling records in prep for provider clinic; coordination of clinical coverage and maintenance of schedules in telepage as needed; serve as integral member of the section’s team. •Administrative & Clerical: monitors & manages API timekeeping and VCU RealTime for sections; Maintains records for regulatory reviews and/or audits; manages office supply & equipment needs •Provider support: correspondence; distribution of communications; scheduling of meetings; calendar management;; assistance with presentations; initiates purchase requisitions and travel reimbursements; manages P-cards if applicable; Maintain up to date files necessary for credentialing, clinical reappointments, certifications, research bios, CVs, CME fund utilization, land lead credentialing Workday Day (United States of America) EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4. Who We Are Inventing better care, day by day by discovery Sound outrageous? It absolutely is. Sound impossible? That’s never stopped us before. Sound like hard work, intense research, collaboration with experts around the world, sheer brainpower meets unrelenting willpower? That’s. Exactly. Right. We’ll do whatever it takes to offer the best in care and empower the best in quality of life. And it’s an approach that works — whether it’s a patient who undergoes a new, life-saving procedure or a clinical researcher who finds promise in a new cancer treatment, exciting new medicine is happening at VCU Health. We have it all: • One college and four health sciences schools • An academic medical center • A Level I trauma center • One of only two NCI-designated cancer centers in Virginia • The region’s only full-service children’s hospital • More than 800 physicians in 200 specialties • With a community health center, dedicated research teams, facilities and valued partners in every field Our medical teams are top notch. And we’re not too shy to boast of internationally known physicians, some recognized as the best in the country, top-ranked local specialists and all-around all-stars at every level. From our very first years to our most recent advancements, we are driven to learn more, dig deeper, teach passionately and never rest in order to be a true leader in discovering what’s possible in health and recovery. We are a comprehensive system of care and a pioneer of health. Read VCU Health Year In Review for more about our accomplishments.