Administrative Assistant

Description

The Administrative Assistant provides administrative, clerical and computer support to departmental staff. Duties and responsibilities may include, but are not limited to; preparing and processing correspondence, payroll, and other documents; assisting with developing and compiling various budget and financial documents; operate standard office machines; maintaining files, appointment calendars, and financial or other related reports or documents; receiving and disseminating calls, mail, messages or other correspondence; performing research functions; acting as a liaison between department, government, public and other parties and performing additional tasks as assigned.

Qualifications

Required:

· High school diploma or equivalent with three years of secretarial, governmental bookkeeping, accounting, computer applications and training, or related experience required; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

· Valid (Class C) California driver's license and acceptable driving record.

· This position may require use of a personal vehicle while conducting company business.

· Must be or have the ability to acquire Notary Public status.

Preferred:

· Associate's Degree

· Public speaking experience

· Knowledge of word-processing, spreadsheet, and data base software.

Essential Job Functions & Working Conditions

• Prepares edits, copies and/or types correspondence, memoranda, reports or other related materials; assists staff with developing and implementing administrative procedures and practices; assists with other projects and events as necessary.
• Receives, processes, forwards to appropriate staff or replies to incoming mail, telephone calls and correspondence.
• Maintains calendar of events; makes travel and accommodation arrangements if necessary; prepares and processes travel reimbursements and other related documents for Management staff.
• Assists staff by researching and providing information for various purposes and for inquiries into departmental activities, programs, functions, policies or events; may represent department on various committees/boards or in court proceedings, to obtain/supply information, testify, or record minutes.
• Assists with the development of the company’s budget, compiling cost figures, etc.; prepares, maintains accurate record of and monitors department revenues, expenditures, billings, collections and deposits; makes necessary line item transfers; maintains petty cash fund and account ledgers; may serve as fixed assets coordinator for department and prepare reimbursement requests or tax reports.
• Inventories, assesses need for and orders materials or equipment; coordinates, processes, reviews, submits and verifies bids, purchase orders, invoices and authorizations for payment.
• Collects, enters, maintains, revises and updates various information/certificates into various computers, recorders, and filing/catalog systems or libraries in an effective and efficient manner; ensures work and data are backed up.
• Greets visitors, ascertains nature of business, assists and/or directs to the appropriate personnel.
• Notarizes official documents.
• May attend training sessions, conferences, and seminars to remain abreast of current local, state, and federal laws, policies and/or procedures related to the company.

Nonessential Job Duties:

• Perform other duties as assigned

Physical Requirements:

• Must be physically able to operate a variety of machinery and equipment including a computer, printer, typewriter, adding machine, photocopier, facsimile machine, and telephone.
• Must be able to use proper body mechanics to work, move or carry objects or materials. This position requires: walking, standing, bending, stooping, pushing, pulling, lifting, fingering, grasping, feeling, seeing, talking, hearing, and repetitive motions.
• Must be able to exert up to 10 pounds of force occasionally.
• Physical demand requirements are at levels of those for sedentary work.

Pay and Benefits:

• $25.00 per hour depending on experience. Full-time employees are eligible for medical, dental and vision benefits, retirement plan, and paid time off.

Job Types: Part-time, Full-time

Pay: From $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Ukiah, CA 95482: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

License/Certification:

• Driver's License (Required)

Work Location: In person

Salary : $25