Executive Assistant

Description

CULTURE:

This position supports primarily the Chief Executive Officer (CEO), the Administration Executive Team for MMH by providing administrative services and assistance, of moderate complexity, requiring significant latitude of independent judgment and discretion on a routine basis. Additionally, this position handles a variety of situations involving the administrative function of the office, which often cannot be brought to the attention of the executive. This position may also support other SMT members as needed.

ROLE REQUIREMENTS:

• Frequently handles a wide variety of situations and conflicts involving the clerical and administrative function of the office, which cannot be brought to the attention of the executive.
• Interprets requests, takes appropriate action, evaluates level of information, and decides when the executive should be notified. In an executive’s absence, directs and ensures that requests for action or information are relayed to the appropriate staff member.
• Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. Independently composes and signs correspondence for executive as needed.
• On own initiative, composes correspondence or responds to individuals, which requires knowledge of executive’s views, philosophy, and some understanding of technical matters. May serve as the executive’s representative at meetings and express the executive’s viewpoints at such meetings.
• Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel plans. On own initiative, arranges for staff members to represent organization at meetings and conferences.
• Maintains onsite housing schedules for EMS and Physicians
• Prepares information for board presentations, ensuring information is accurate and timely, meeting minutes at monthly board meetings and maintain board documents in accordance with bylaws.
• Coordinate travel arrangements, preparing executives with travel information and agendas.
• Routinely perform a wide variety of support duties.
• Prepare, reconcile, and submit expense reports.
• Maintain paper and electronic filing systems.
• Maintain confidential and sensitive information.
• Works closely with CHRO in Engagement Activities.
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.

*The essential functions are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Specific tasks or responsibilities will be documented as outlined by the incumbent's immediate manager.

WAYS YOU’LL CONTRIBUTE:

• Performs all functions according to established policies, procedures, regulatory and accreditation requirements, as well as applicable professional standards.
• Provides excellent service experience by consistently demonstrating our core and leader behaviors each and every day.

Qualifications

QUALIFICATIONS

        MINIMUM:

• High school diploma or equivalent
• 3 years of Administrative Experience.
• Excellent Written and Verbal Communication Skills
• Intermediate Microsoft Office skills, including Excel, Outlooks, Word and PowerPoint
• Excellent Time Management and Multitasking Skills
• Prior Experience Working with Confidential and Sensitive Information

      PREFERRED:

• Associate Degree
• 3- Years Experience Serving as Executive Assistant in Healthcare Environment
• Additional related education and/or experience preferred.

MELISSA MEMORIAL HOSPITAL: 

Melissa Memorial Hospital is a 15-bed critical access hospital, located in Holyoke, Colorado. While being “rural” we are equipped for any situation. It is a model rural hospital with 1 operating room, surgical procedure room, 4 bay emergency room, and radiology including 64-slice CT scanner and mammography, MRI, ECHO, and Nuclear Medicine, along with other ancillary services. The hospital is co-located with a family practice clinic and retail pharmacy services. Other services include chemotherapy, general & orthopedic surgery, podiatry, cardiology, orthopedic surgery, progressive rehab services, and wound care. MMH operates a full-time EMS service and maintains a 24/7 AirLife Helicopter base. 

THE COMMUNITY: 

Holyoke is home to the Holyoke Dragons and is truly a “City of Pride and Progress.” Holyoke offers: 

• An airport (smaller crafts) 
• Indoor pool 
• 9-hole golf course (public) 
• Ballyneal -#54 Top 100 courses in the world (private) 
• Ball fields 
• Skateboard Park 
• Fishing pond 
• Parks 
• Camping facilities 
• Motels 
• Library 
• Movie theater 
• Many churches 
• Holyoke Unified School District has 600 students. 

From different coffee shops to different ethnic flavors, to a quick bite, the sweet small town of Holyoke has a handful of different restaurant options to choose from. 

Holyoke is based in Phillips County where there are four different rural towns in the county with two schools in the county. Holyoke, Amherst. Paoli, and Haxtun are all within the same county. Holyoke homes a historical museum with different artifacts of what has built Holyoke today. You will see the fields turn different colors throughout different seasons. Your wheat, corn, alfalfa, are some of the few cultivating growths that you will see around your area! If you enjoy hunting, there are plenty of opportunities for a good catch. You will discover that you can see the most beautiful sunsets and the clearest starry nights out in the rural areas. Come take a look at our beautiful little town in the Northeastern corner of Colorado. 

Click here for a List of Things to Do in Holyoke 

Melissa Memorial Hospital is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Salary : $19 - $21