Administrative Assistant

Job Description

We are seeking a Growth and Improvement minded Administrative Assistant that can help drive our Strategic Operating Priorities.

Summary, Focus and Purpose:

The Administrative Assistant provides administrative and clerical tasks and constructs data format and uses computer to develop reports, tables, graphs and correspondence. You will apply knowledge and be a business resource on standard operating procedures and practices of the division/area to assigned projects.

Your ability to communicate effectively with executive-level administration as well as internal and external resources will ensure success.

Key Functions

• Work Independently and as a Team member with Integrity | Precision | Accomplishment | Motivational Ambition | Respect | Inclusion

• Work requires the coordination and achievement of multiple tasks while understanding the project principles and technical skills related to own work assignments

• Produces/completes various work assignments requiring advanced analytical ability, independent judgment, creativity and problem-solving skills

• Develop reports, presentations, tables, graphs, correspondence and conduct light research using appropriate software

• Works in teams or independently as needed and as relevant to complete work assignments and various tasks

• Calendar scheduling/planning; coordinating and scheduling complex multi-leg and international travel arrangements

• Communication skills must be at a level to effectively interact with company executives and internal/external clients to maintain workflow

• Coordinates special projects

• Coordinates scheduling interviews, creating purchase orders, documentation tracking, changes and routing, expense reports, 1-1 scheduling & tracking

Education

• High School Diploma or equivalent

Experience | Skills | Knowledge

Required

• Three (3) years' demonstrated success in an Administrative Assistant role

• Advanced computer skills using Microsoft Office (Outlook, Word, Excel, Power Point etc.) and operation of other peripheral devices

• Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel

• Experience processing Visa and Passport applications

• SAP Experience | Expense Reports | Purchase Orders and Payment Requests | Vendor Add Forms

• Experience using Documentum system and change control modules to update departmental SOP's and PM Job tasks

• Principled and professional communication skills

• Documented experience as a strong achiever in your current and past positions

#MSJR
 
We offer a comprehensive package of benefits. Available benefits include medical, dental, vision healthcare and other insurance benefits (for employee and family), retirement benefits, including 401(k), paid holidays, vacation, and compassionate and sick days. 
 

Required Skills:

Accountability, Accountability, Client Management, Communication, Critical Thinking, Database Management, Data Entry, Documentation Systems, Document Management, Event Planning, Executive Communications, Facility Management, International Travels, Microsoft Office, Microsoft Outlook, Office Applications, Operating Office Equipment, Process Improvements, Processing Expense Reports, Public Administration, Purchase Order Management, Purchase Orders, Purchasing Management, Reporting and Analysis, Scheduling { 5 more}

Preferred Skills:

Current Employees apply HERE

Current Contingent Workers apply HERE

US and Puerto Rico Residents Only:

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.

As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics.  As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities.  For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:

EEOC Know Your Rights

EEOC GINA Supplement​

We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.

Learn more about your rights, including under California, Colorado and other US State Acts

U.S. Hybrid Work Model

Effective September 5, 2023, employees in office-based positions in the U.S. will be working a Hybrid work consisting of three total days on-site per week, Monday - Thursday, although the specific days may vary by site or organization, with Friday designated as a remote-working day, unless business critical tasks require an on-site presence.This Hybrid work model does not apply to, and daily in-person attendance is required for, field-based positions; facility-based, manufacturing-based, or research-based positions where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note, this Hybrid work model guidance also does not apply to roles that have been designated as “remote”.

San Francisco Residents Only: We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance

Los Angeles Residents Only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance

Search Firm Representatives Please Read Carefully 
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company.  No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails. 

Employee Status:

Regular

Relocation:

No relocation

VISA Sponsorship:

No

Travel Requirements:

No Travel Required

Flexible Work Arrangements:

Not Applicable

Shift:

1st - Day

Valid Driving License:

No

Hazardous Material(s):

n/a

Job Posting End Date:

01/29/2026

*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Requisition ID:R381681