What are the responsibilities and job description for the Legal Assistant position at Merlin Law Group, PLLC?
Merlin Law Group is seeking a driven, detail-oriented Legal Administrative Assistant with 3-5 years of litigation experience in our Chicago, IL office.
Who we are:
Merlin Law Group is a national insurance claim litigation firm that handles commercial property insurance claims, residential property insurance claims and bad faith claims. We are dedicated to helping policyholders protect themselves in complex legal battles and fighting for the best laws to protect the insured nationwide.
Position Overview:
We are seeking a talented Legal Administrative Assistant with 3-5 years of litigation experience to join our dynamic team! The ideal candidate will be organized, detail-oriented, and capable of managing a diverse workload in a fast-paced environment. The legal assistant will play a crucial role in supporting our attorneys, maintaining case files, and ensuring the smooth flow of operations within our litigation team.
What you'll do:
Serve as the first point of contact by greeting visitors and answering incoming calls in a courteous and professional manner
Provide legal and administrative support to attorneys and paralegals, including preparing, formatting, and proofreading legal documents and correspondence
Maintain physical and electronic case files with a high level of accuracy and confidentiality
Handle daily administrative tasks such as scanning, copying, printing, and filing documents
Assist with scheduling meetings, managing attorney calendars, and coordinating conference calls or travel arrangements
Receive, sort, and distribute incoming mail and deliveries; prepare and send outgoing correspondence and packages
Monitor and maintain inventory of office supplies; coordinate orders to ensure timely replenishment
Ensure the front desk, lobby, and common areas remain clean, organized, and client-ready
Coordinate use of conference rooms and support setup for meetings or depositions
Assist with basic data entry and updating information in case management or document systems
Provide backup support for other administrative staff as needed to ensure consistent coverage and workflow
Our ideal candidate:
3-5 years of experience as a legal administrative assistant, preferably in a litigation or insurance law firm
High school diploma or equivalent required; associate’s degree or legal administrative training preferred
Professional and polished communication skills
Proficiency in Microsoft Office Suite (Word, Outlook, Excel) and legal document management systems
Excellent organizational skills with the ability to manage multiple tasks and deadlines
Experience with copying, scanning, faxing, filing, and general office support functions
Proactive problem-solver with a high degree of accuracy and attention to detail
What we offer:
Merlin Law Group has a great working environment with a comprehensive benefits package. Salary commensurate with experience and all candidates must have a stable work history and verifiable references.
Note to Recruiters & Staffing Agencies: Thank you for your interest in our job advertisement. To streamline our communication process, we kindly request that you direct all inquiries to careers@merlinlawgroup.com. Please, no phone calls or direct emails to our employees. We appreciate your cooperation and look forward to collaborating with you.
Merlin Law Group is an equal employment opportunity employer and is committed to providing equal employment opportunity to all qualified persons without regard to such factors as race, color, sex, religion, national origin, age, disability, marital status, gender identity/expression, sexual orientation, genetic information, or any other protected status, consistent with federal, state, and local equal employment opportunity laws.
