Operations Administrative Assistant

Operations Administrative Assistant

Metropolitan Companies is looking for an Operations Administrative Assistant to join our team! As an Operations Administrative Assistant, you will provide support to the Executive Vice President of Operations, along with other executives as needed.

We have a competitive package that include benefits (medical, dental, vision, life, short- and long-term disability), holiday pay, paid time off, bonus, 401K plan, etc. If you are flexible, motivated and want to join a growing company, then this is the role for you!

Responsibilities:

• Support administrative needs of the Executive Vice President of Operations
• Provide additional administrative support to Owner and other Executives if needed
• Answer the phone and direct callers to the appropriate person; check and respond to emails daily; check voicemails for executives as requested
• Manage daily calendar and meeting needs for Owner
• Schedule appointments as needed on all relevant calendars for Owner
• Schedule meetings and trainings as needed
• Manage communications for Owner
• Gather reports for Owner
• Run errands when needed
• Assist with ordering/obtaining/distributing lunch for Executives daily
• Clean up following meals, lunches and take out trash when needed
• Facilitate, coordinate and plan company event/meetings with event committee monthly
• Maintain clean and organized meeting rooms (conference rooms, training room) and work spaces (desks by printer, in lobby area, etc.); Sanitize conference rooms and training room
• Load printers with paper daily
• Organize and send out Birthday, Anniversary, and Welcome New Hire cards monthly
• Upload charges and receipts for expense report, both the executive administrative assistant and executives
• Ensure all filing is completed timely and maintain in organized fashion
• Gather and organize documents for Owner and executives that require signatures when needed
• Support Operations with sending court documents to appropriate people, creating training manuals for new hires in Operations, responding to attorney general complaints, managing the incident reports/log, and preparing the BRD P&Ls for EVP of Operations
• Performs other duties as assigned

Competencies

• Proficient in Microsoft Office (email, calendar, word, excel)
• Articulate in verbal and written communication
• Professional discretion
• Organizational/Time Management skills
• Ability to stay on task while multi-tasking

Requirements:

• HS Diploma
• 1-2yrs experience in administrative role
• Must have valid driver’s license and own transportation
• Ability to travel in local area as needed

Preferred:

• Bachelor’s Degree
• Previous Administrative Assistant experience is preferred

Benefits:

• Medical/Dental/Vision Insurance
• Voluntary Benefits (Life Insurance, Short-term & Long-term Disability)
• Health Savings Account
• 401k Plan
• Holiday Pay & Paid Time Off
• Bonus Program
• Rent Discount
• Employee Referral Program

Job Type: Full-time

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Administrative Assistant: 1 year (Preferred)

Work Location: One location