Accounts Payable Specialist

ESSENTIAL FUNCTIONS:

• Responsible for the full and complete cycle of accounts payable for multiple divisions
• Compile, sort, date and code invoices and packing slips substantiating business transactions
• Perform the three-way match
• Research and resolve A/P issues and/or problems as they arise, working with the vendor and/or appropriate internal personnel at the various divisions
• Accurately review, code and process vendor invoices, sending invoices out to appropriate individuals for approval where required
• Ensure timely, efficient and accurate payment of vendor invoices in accordance with department procedures and within terms.
• Initiate month-end accruals where required
• Process check requests and expense reports on a regular basis
• Audit, process and reconcile credit card bills
• Ensure Sales and Use tax filings are prepared accurately and timely
• Provide weekly estimate of vendor payments and support Division Controllers in preparation of the 13-week cash forecast. Confirm intercompany balances during month-end
• Enter data from approved invoices into computer system to prepare for payment.
• Generate cash requirement reports for review.
• Print vouchers and issue checks for signature and mailing.
• Promptly respond to inquiries from vendors and internal clients
• Produce and file 1099’s annually
• Perform a range of routine clerical duties including filing, preparing vendor folders and labels, and wire transfer memos.

OTHER DUTIES MAY INCLUDE, BUT ARE NOT LIMITED TO:

• Perform or assist with any operations, as required to maintain workflow and to meet schedules and quality requirements.
• Participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, and policies.
• Maintain safe work area and comply with safety procedures and equipment operating rules keeping work area in a clean and orderly condition.
• Identify and support continuous improvement opportunity activities
• Provide divisional controllers with support required to close the books, research issues, etc.
• Perform other related duties as assigned.

Requirements

Job Qualifications:

• Must be a U.S. citizen or a legal permanent resident (due to export control/trusted supplier rules)
• Bachelor’s or Associates degree in accounting or equivalent experience
• 5 years of Accounts Payable experience
• Has sufficient experience on working with high-volume transactions, numerous customers and multiple companies/databases.
• Experience working with Microsoft Office (especially with Excel) and with ERP systems. Experience with Expandable a plus
• Working in a shared service model preferred

Job Skills:

• Team player who can multi-task effectively in a fast-paced, lean environment while maintaining quality standards.
• High-energy and results-focused self-starter.
• Strong analytical ability and decision-making skills.
• Detail-oriented and ability to complete tasks in an efficient manner.
• Ability to work independently without the necessity of constant management supervision.
• Good oral and written communication skills.
• Excellent people skills and proven ability to foster & maintain successful working relationships
• Excellent organizational and planning skills.
• Ability to exercise flexibility with quickly changing data requests.
• Ability to adapt quickly and learn new tasks independently.
• Ability to manage competing priorities.

Salary and benefits commensurate with qualifications and experience.