Loan Assistant

Job Summary

Loan Assistants are primarily responsible for producing accurate and completed loan documents for the banks loan customers.

ESSENTIAL DUTIES: 

1. Create new loan files by preparing documentation for scanning, entry into banking information system and proper storage.
2. Complete quality checks of loan packet, document deficiencies, and resolves exceptions with Loan Officer.
3. Tracks and completes invoicing for credit life sales on loans.
4. Completes lien searches and lien filings; maintains current liens by filing continuations and terminations when needed.
5. Monitor cancelled insurance policies and initiates timely follow-up with internal parties.
6. When necessary, assists with reports and audits in the evaluation of loan operations performance.
7. Carries out responsibilities with professionalism and respect for others in accordance with the Bank’s policies, practices and applicable laws.
8. Communicate with loan officers in a courteous and professional manner to provide accurate and timely documents to our loan customers.
9. Stay current on all products, software and regulation changes through training.
10.  Knowledge of government banking regulations as they apply to consumer and commercial loans.
11. Communicate with bank compliance officer to ensure government regulations are being followed.
12.  Communicate with general counsel to ensure any legal questions are handled properly.
13.  Knowledge of bank loan policies and procedures and loan products.
14.  Read loan worksheets and loan memos to prepare accurate loan documents.
15.  Compare loan worksheet and loan memo to verify uniformity.
16.  Verify that all information on loan worksheet and loan memo is complete.
17.  Verify legal identity of persons or entities using the following forms of ID:
    1. Articles of Organization or Incorporation
    2. Bylaws or Operating Agreement
    3. Partnership Agreement, Trust Agreement, Etc.
    4. Current Driver’s License or other photo ID
18. Acquire or prepare proper supporting documentation for safe and sound loans as applicable, including:
    1. Application
    2. Completed loan worksheet and loan memo
    3. Proper approval per policy
    4. UCC Search and Filing
    5. Title work, HUD, flood determination, insurance, appraisal, appraisal review, auto title, and equipment serial numbers
    6. Guaranty’s
    7. Borrowing Resolution
    8. Minutes of Meeting
    9. Current Certificate of Good Standing.
19. Other duties as assigned.

Qualifications

1. Maintain friendliness and professionalism through the proper use of tact & diplomacy when dealing with Loan Officer’s and Loan Assistant’s
2. Display a positive attitude and enjoy working
3. Strong verbal communication skills
4. Detail oriented
5. Possess a great sense of organization, priority and time management
6. Ability to work well under pressure
7. Ability to identify, research and problem solve on a critical level and think on your feet
8. Ability to be flexible and to multi-task on a regular basis
9. Ability to work in a fast paced environment
10. Strong technology skills and knowledge