What are the responsibilities and job description for the Administrative Assistant position at Mid State Paving and Excavating, LLC?
The Administrative Assistant will be handling incoming phone calls and other communications, greeting clients and visitors, as well as managing files, processing payroll, accounts payable and accounts receivable with our software, and performing other general office clerk duties and errands.
Job Duties:
- Direct walk-in customers or vendors in a pleasant and respectful manner.
- Manage incoming calls and direct them to the appropriate personnel.
- Maintain organized filing systems for both physical and digital documents.
- Process payroll, accounts payable, and accounts receivable.
- Create and maintain payroll spreadsheets.
- Handle customer inquiries and provide customer service.
- Perform clerical duties such as data entry, document preparation, and correspondence management.
- Manage material/counter sales.
- Help organize and maintain office common areas.
- Assist with new hire onboarding, completing new hire paperwork with employees.
- Prepare and submit bids.
Qualifications:
- Experience as a receptionist or in an administrative role is preferred.
- Experience with Microsoft Excel and Word.
- Experience with Outlook.
- Strong organizational skills with the ability to multitask effectively.
- Ability to operate phone systems efficiently.
- Detail oriented.
Benefits:
- Term Life insurance
- Vision insurance
- Dental insurance
- 401(k)
- Paid time off
Schedule:
- Monday to Friday
- 8 hour shift
Job Type: Full-time
Pay: $13.00 - $18.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Education:
- High school or equivalent (Preferred)
Experience:
- Customer service: 1 year (Preferred)
- Microsoft Excel: 1 year (Preferred)
- Administrative experience: 1 year (Preferred)
- Microsoft Word: 1 year (Preferred)
Work Location: In person
Salary : $13 - $18