What are the responsibilities and job description for the ASC Administrative Assistant position at Midwest Eye Center?
Company Overview
At MidWest Eye Center, we are committed to your total eye care. Our staff provides an innovative and integrated approach, using state-of-the-art technology, combined with the upmost in personal attention and service. Whether it’s performing Lasik or treating retina conditions or removing cataracts, you can be sure of the quality of vision care provided by our team of skilled, caring professionals. MidWest Eye Center has a complete roster of board-certified Ophthalmologists, Retina Specialists and Optometrists, offering diagnosis along with surgical and non-surgical treatment for eye diseases MidWest Eye Center’s Cincinnati, Ohio and Northern Kentucky locations are easily accessible from the surrounding Tri-state area.
Position Summary
We are actively recruiting for an Administrative Assistant to join our amazing ASC team at Midwest Eye Center
If you wish to join a growing team with favorable benefits and perks, while contributing to a best-in-class organization, please apply with your resume.
Responsibilities
- Coordinates activities throughout the ASCs to ensure efficiency and maintain compliance with company policy.
- Provides administrative support to ensure the office runs smoothly. Supports the Director of Nursing and the Nurse Manager with a range of organizational and communication responsibilities.
- Reviews, corrects, and approves timesheets for staff members weekly. Approves time off requests.
- Manages credentialing of all Ophthalmologists, Anesthesiologists, and CRNA's.
- Manages all new employee files, making sure all documentation is up to date.
- Completes CMS reporting/ OASCAHPS reporting.
- Performs various office tasks as required.
- Ensures that charges and payments balance on a daily, weekly and monthly basis.
- Completes the use tax reports for both ASC locations at the end of every quarter.
- Coordinates employee engagement events.
- Reconciles credit card statements and process accounts payable invoices.
- Manages vendor accounts, follow up with invoices, ensure accurate billing and making sure all accounts are being paid and up to date, handle any billing discrepancies.
- Manages documents including w-9 forms for all new vendors, new vendor account set up, process/ scan invoices, approve all invoices/packing slips.
- Ensures all employees complete their learning, and all certifications are appropriately filed.
- Ability to interact effectively via phone and email to ensure that all Administrative Assistant tasks are performed properly, with high quality, and on schedule.
Qualifications
Education:
• High School Diploma or Equivalent Certificate
Required Skills:
• Proficient in Microsoft products including Word and Excel
• Minimum 2 years of administrative experience
• Strong computer knowledge and skills with a minimum typing speed of 30 WPM
• Strong desire to assist others and provide excellent customer service
• Must be highly dependable and organized
• Outstanding interpersonal skills
• An impeccably clean, polished, professional image
• The ability to learn quickly, retain training, problem solve and think independently
Preferred Skills:
• Understanding of medical terminology
Company Benefits
We offer a competitive benefits package to our employees:
- Medical
- Dental
- Vision
- 401k w/ Match
- HSA/FSA
- Telemedicine
- Generous PTO Package
We also offer the following benefits for FREE:
- Employee Discounts and Perks
- Employee Assistance Program
- Group Life/AD&D
- Short Term Disability Insurance
- Long Term Disability Insurance
EyeSouth Partners is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
NO NIGHTS, NO WEEKENDS.
