Legal Practice Assistant

Legal Practice Assistant

Miles & Stockbridge has positioned itself as an AmLaw 200 firm that is global in scope and in reach. Miles & Stockbridge maintains a reputation for a dynamic and approachable work environment that allows talented lawyers and staff from diverse backgrounds to thrive and grow. As part of our ongoing commitment to affect positive change, Miles & Stockbridge focuses on partnerships that benefit the community, reflect the causes our colleagues support, and allow us to collaborate with clients and neighbors to deepen relationships.

If you are looking for an employer that embraces a diverse workforce and provides ongoing professional development and mentoring in a hybrid work environment, consider Miles & Stockbridge! We are seeking a Legal Practice Assistant (LPA) to provide administrative support to our Real Estate & Transactional Finance Practice Group. Our Legal Practice Assistants support attorneys with meeting legal needs and providing value to our clients. This is a great opportunity for someone who is well organized, a critical thinker, and willing to go the extra mile. At Miles, you will have the opportunity to grow your career!

Legal Practice Assistant Responsibilities:

• Assist attorneys with managing their workloads and prioritize work to meet all deadlines.
• Manage the client intake process to ensure timely onboarding.
• Work with attorneys and billing team to proactively manage the billing process.
• Work closely with attorneys to manage conflict clearance.
• Use various computer software programs to prepare correspondence and legal documents.
• Format documents including headers/footers, table of contents and table of authorities.
• Proofread documents for typographical errors.
• Professional communications, both verbally and in writing, with clients and coworkers.
• Perform administrative tasks including opening new matters, entering attorney time, and submitting invoices for payment.
• Handle administrative tasks including preparing case files, filing correspondence (both paper and electronic), photocopying, scanning, and preparing packages for mailing.
• Answering telephones and greeting attorney guests.

Legal Practice Assistant Qualifications:

• Must have at least 1-3 years of administrative experience in a law firm or professional services organization.
• Experience creating new client matters using Intapp.
• Experience working with accounting software for attorney time and billing such as LMS.
• Ability to exercise discretion and always maintain confidential information.
• Ability to work closely and effectively with all levels of firm and department personnel.
• Excellent technical skills with proficiency in MS Office applications including Word, Excel, and PowerPoint.
• Strong oral and written communication skills.
• Strong customer service skills.
• Work well under pressure and successfully manage multiple projects simultaneously.

Legal Practice Assistant Personal Attributes:

• Effective interpersonal skills and relationship-building skills.
• Strong organizational skills.
• Ability to demonstrate good judgment.
• Pro-active and self-motivated and directed.
• Strong attention to detail.
• Able to prioritize and execute tasks in a high-pressure environment.

Miles & Stockbridge offers a competitive compensation and benefits package including PTO, medical, dental, vision, life insurance, 401K, Firm sponsored Memberships (i.e. Peloton, Norton LifeLock), and more.

Physical Demands:

While performing the duties of this position, the employee is regularly required to remain in a stationary position or sit for prolonged periods and repeat motions that may include the wrists, hands and/or fingers. The employee is occasionally required to stand and stoop, kneel, or crouch. The employee is frequently required to perform light work that includes lifting and moving objects up to 10 pounds.

Disclaimer and Acknowledgement:

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements will exclude individuals who may pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. Nothing in this job description restricts management’s right to assign or reassign duties in this job description at any time for any reason.

Miles & Stockbridge is an Equal Opportunity Employer and committed to cultivating an inclusive environment that embraces and promotes diversity, equity, and inclusion as core values of our firm.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Travel requirement:

• No travel

Work Location: In person