Real Estate Clerk - Register of Deeds

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Come and join our team and discover our diverse and versatile community of independent spirits and unique talents, we are redefining the way you think about Milwaukee County!

Real Estate Clerk
Register of Deeds
Hourly Pay Range: $17.80 - $22.82

Closing Date: February 2, 2023, or upon receipt of the first 50 application submissions

Job Summary: The Real Estate Clerk examines and records real estate documents, both paper and electronic, via ROD's land records software. Provides written and/or verbal explanations as to what is statutorily missing and/or incorrect to real estate professionals and public. Conducts general research and assists customers with location of recorded documents. Fields inquiries from customers regarding real estate recordings and maintains an accurate index of all recordings.

Job Responsibilities:

• Examine recordable instruments with varying requirements for statutory compliance per s59.43. Maintain chain of title when multiple documents are submitted for recording simultaneously. Accurately record or reject documents based on established criteria.
• Issue written and/or verbal rejection statement for non-conforming documents. Answer general inquiries via phone, email and mail. Assist in-person customers with recording or research transactions.
• Scan documents, perform data entry functions, process fees and transfer taxes. Search existing recordings to retrieve requested document copies. Calculate, verify and enter fees due and balance all transactions daily. Audit the permanent index and complete back indexing.
• Research real estate inquiries using archive dating back to 1835. Archive formats include microfilm, paper records, digital images. Clearly reproduce records from all formats of retention. Retrieve and re-file records from on-site and off-site storage.
• Notarize standard real estate documents in accordance with statutory requirements. Maintain notary commission and renew as necessary by taking appropriate exam and completing application. Maintain appropriate seal/stamp to perform notarial acts.
• Perform other duties as may be assigned.

Minimum Requirements:

• Current resident of Wisconsin
• High School Diploma or GED equivalent
• At least one (1) year of recent Customer Service experience -Preferably in a library or archive librarian, banking or Register of Deeds setting
• Ability to lift/carry up to 20lbs and push/pull up to 20lbs on a frequent basis
• Have a current Notary Public Commission or willing to obtain one within 1 year of employment start date and maintain/renew as needed

Additional Knowledge, Skills and Abilities: Attention to detail skills is a must. Ability to be in contact with employees, peers or others outside the organization routinely involving explanation and gathering of information to include communication of sensitive or confidential information. Skilled at written and verbal communications and the ability to comprehending simple instructions, short correspondence, and memos. Able to read, analyze, and interpret business manuals, technical journals procedures and/or government regulations. Work of a relatively routine nature. Typically, difficult, or complex work. Generally governed by broad instructions and objectives usually involving frequently changing conditions and problems.

NOTE: This ORIGINAL APPLICATION is open to qualified residents of the State of Wisconsin at the time of application. Candidates need to submit a full account of their training and experience (i.e., by submitting an up-to-date resume or by fully completing the application) during the application process and may also be asked to take additional written or performance tests as part of the selection process.
APPLICANTS MUST POSSESS MINIMUM QUALIFICATIONS AT TIME OF FILING APPLICATION

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Milwaukee County is committed to fostering an equitable working environment, free from discrimination and harassment, on the basis of any characteristic protected by law. We prohibit any form of discrimination, harassment based on race, color, religion, sex, gender, gender identity or expression, sexual orientation, pregnancy, pregnancy related condition, national origin, age, disability, FMLA status, sexual orientation, military status, marital status, or any other category or status that is now or in the future protected by federal, state, and local law. We maintain a drug-free workplace and perform pre-employment substance abuse testing, background checks and pre-employment physicals subject to job requirements. If special accommodations are needed, please contact 414-278-3936.

Effective October 1, 2021, Milwaukee County will require all employees to have completed COVID-19 vaccinations and provide proof of vaccination or have submitted a completed medical or religious exemption and accommodation request. All persons offered a position will be required to provide proof of completed COVID-19 vaccination at time of hire or have submitted a completed medical or religious exemption and accommodation request and been approved for an accommodation prior to hire.

Salary : $18 - $23