Leave Associate I

Job Summary

Administers the leave program for the district by engaging with employees who need leave requests; securing/reviewing documentation supporting leave requests; determining whether leave requests should be approved based on documentation; entering leave data, processing payroll information and coordinating the entry of leave data with third-party FMLA leave administrator (which includes running various reports and following complex processes to replace non-FMLA absences with FMLA absences); facilitating payroll adjustments as needed.

Qualifications

• Position requires a bachelor’s degree in Human Resources or Business Administration or a related field or a paralegal certification
• Knowledge of the laws and regulations surrounding FMLA and other leaves of absence categories is desired
• Three years of previous experience in a high-volume, deadline driven environment is required
• Previous Human Resources experience is desired
• A combination of education and experience may be used

Responsibilities

• Runs various reports and follows complex processes to upload employee data to the third-party FMLA administrator (Sedgwick) on a bi-weekly basis.
• Run various reports to replace all non-FMLA absences entered by MPS timekeepers with FMLA absences approved by Sedgwick, while simultaneously entering the employee’s chosen pay type (unpaid; sick leave; vacation; etc).
• Makes absence corrections related to leave requests as needed and coordinates paycheck adjustments with payroll office.
• Places employees on and off the payroll system based on available sick leave, requests for unpaid leave; and return-to-work events. Requires coordination with the payroll office.
• Place employees out of assignment based on duration of absences.
• Maintains benefits and leave documentation in an accessible and confidential location, responds to employee’s and manager’s inquiries regarding leave benefits.
• Works closely with administration to manage the leave process.
• Understands and assists employees out on leave to ensure compliance with all federal, state and local laws and helps to ensure a successful return to work. Works proactively with supervisor/manager of employees on leave and verifying their return to work.
• Responds to employee questions or concerns regarding leave issues. Researches questions or refers to other resources for a response.
• Investigates and researches leave policy issues and problems and responds with appropriate action in accordance with past practice, state and federal laws.
• Identifies and advises department management of trends, problems and issues as well as recommended course of action; informs management of new procedures and ideas for continuous process improvement.
• Ensures that the leave policy is being applied consistently and properly by managers and supervisors and provides proactive training and guidance.
• Actively supports the MPS Strategic Plan.
• Performs other duties as assigned.

How To Apply: Go to mpsmke.com/careers

Administrative applications for the following position are being accepted by the Office of Human Resources by 11:59 PM CST on Monday, July 11, 2022. A current resume and three (3) letters of recommendation manually signed by the author and dated less than one (1) year old must be attached to the completed application (if you are unable to electronically attach these documents, you must notify human resources that you are sending hard copies which must be received on or before the deadline date listed above). Caution: When attaching documents to the application, be sure the documents are legible. If the documents cannot be read, your application may be disqualified from consideration. Appointment is subject to a criminal background check, a drug/alcohol test and credential verification. Non MPS employees must submit official transcripts confirming Degrees. No applications will be accepted after the deadline date and time.

Job Type: Full-time

Pay: $49,518.00 - $71,081.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Relocation assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

COVID-19 considerations:
MPS employees are required to be fully vaccinated. Individuals with medical issues or sincerely held religious beliefs that prevent them from getting the vaccine may request an accommodation.

Ability to commute/relocate:

• Milwaukee, WI 53208: Reliably commute or willing to relocate with an employer-provided relocation package (Preferred)

Work Location: One location