Part-Time Administrative Assistant (Upward Bound)

General Statement of Job

This is a part-time federally funded grant position. The administrative assistant will provide administrative support as well as office management and clerical functions for the office. These tasks will require a background in database management and administration.

Specific Duties and Responsibilities

Essential Duties:

Gather data and prepare statistical reports and process staff documents.

Maintains student files with the highest regard for organization and confidentiality.

Creates monthly budget reports by reconciling receipts and purchase orders.

Monitoring and maintaining records and ledger of the UB account.

Manage database and performance reports.

Maintain office supply inventory.

Audit service/attendance logs.

Assist the Director in compiling information for reports and audits.

Performs other related duties as required.

Education, Experience, and Licenses

High school diploma or GED required.

At least 2 years of experience or formal training in secretarial or office management.

Experience working in an educational or counseling-related setting is preferred.

Experience in accounting/office management.

Preference will be given to candidates who have overcome the barriers faced by the students in Upward Bound (i.e. socioeconomic disadvantage, lack of educational opportunity).

Knowledge, Skills, and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Excellent communication/organizational skills.
• Ability to read and comprehend instructions, correspondence, and memos.
• Ability to effectively present information in one-on-one and small group situations to students, faculty, staff and members of the public.
• Ability to write routine reports and correspondence.
• Ability to maintain confidentiality regarding data, personnel and other pertinent information.
• Ability to speak effectively before groups of customers or employees of organization.
• Ability to utilize spreadsheets for budget tracking.
• Ability to deal with problems involving several concrete variables in standardized situations.

Physical Demands/Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or use a computer keyboard and talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

The noise level in the work environment is usually moderate.

NOTICE: The above job profile does not include all essential and nonessential duties of this job. All employees with disabilities are encouraged to contact Human Resources to review and discuss the essential and nonessential functions of the job. An employee with a disability can evaluate the job in greater detail to determine if she/he can safely perform the essential function of this job with or without reasonable accommodation.