Receptionist/Office Manager

We are seeking a high energy, detail-oriented individual to ensure the smooth running of an office.

Main Duties and Responsibilities:

• Answer company phones and greet visitors.
• Organize, prioritize, and handle/process multiple, sometimes competing, requests.
• Control visitor flow of office.
• Maintain office security systems.
• Prepare office space for moves, new equipment and allocate space requirements for new employees.
• Assist with event planning (e.g. off-sites, workshops, conferences, internal team events, etc.).
• Maintain overall appearance of the office.
• Oversee Mistral’s IT, including printers and phone systems and train employees on use of office equipment.
• Draft office procedures relating to common use equipment and space.
• Take inventory of supplies and office needs, and purchase supplies as approved by supervisor.
• Assist HR representative, senior management, and office personnel as needed.
• Package orders for shipment.
• Arrange for refreshments for meetings.
• Act as liaison with building management.
• Other duties as assigned by Management.

Job Requirements:

• Minimum of 3 years’ experience as an Executive Assistant, Office Assistant, or Receptionist.
• Education: Bachelor’s Degree preferred
• Working knowledge of Microsoft Office 365.
• Ability to think quickly, multi-task effectively, and be detail oriented.
• Ability to quickly recognize the impact of decisions on the company.
• Ability to present a professional image as a company representative.
• Ability to delegate tasks and follow up.
• Requires a high level of positive energy and organizational skills.
• Ability to maintain confidentiality, diplomacy and discretion in all dealings with clients and staff.
• Ability to work as a team player.