What are the responsibilities and job description for the Events Coordinator position at MJH Life Sciences®?
At MJH Life Sciences our success is measured by your success! If you set your standards high and want to contribute to a winning team, we’ll provide you with every opportunity to help grow our company and your career. Our associates come from all backgrounds, sharing one key quality: determination to succeed. We value being Service Focused, having a Passion for Winning, Innovation, Respect, Integrity, and Teamwork. Nothing means more to us than hiring people with these attributes. If you believe you’re right for the job, this is the place to prove it!
PURPOSE: Support the planning, implementation, and successful execution of assigned projects including pre-meeting, onsite and post-meting logistics for live in-person and virtual meetings. ("Successful" is defined as within budget and on time, to the satisfaction of supporters, faculty and participants, while supporting the business mission of our company.)
PRIMARY QUALITY: Detail-oriented, dependable, computer literate, excellent communication skills, customer-focused, and ability to meet multiple deadlines
Description
The Evens Coordinator provides logistical support to our MJH Events, Project Management Team. The Events Coordinator is responsible for assisting with the planning and managing of pre-meeting, on-site and post-meeting logistics for live in-person and virtual meetings and events under the guidance and direction of our Live Events Program Management Team.
Job Description & Responsibilities
PURPOSE: Support the planning, implementation, and successful execution of assigned projects including pre-meeting, onsite and post-meting logistics for live in-person and virtual meetings. ("Successful" is defined as within budget and on time, to the satisfaction of supporters, faculty and participants, while supporting the business mission of our company.)
PRIMARY QUALITY: Detail-oriented, dependable, computer literate, excellent communication skills, customer-focused, and ability to meet multiple deadlines
Description
The Evens Coordinator provides logistical support to our MJH Events, Project Management Team. The Events Coordinator is responsible for assisting with the planning and managing of pre-meeting, on-site and post-meeting logistics for live in-person and virtual meetings and events under the guidance and direction of our Live Events Program Management Team.
Job Description & Responsibilities
- For each assigned project, assist in maintaining a detailed schedule of all essential activities and deadlines following assignment meeting
- Adapt details as necessary in the course of the preparation of the project and alert Supervisor/Team to changes
- Coordinate with Program Manager/Director/Supervisor to ensure the completion of project-specific requirements at the assignment meeting
- Assist in the accurate submission of all pertinent data in project databases such as faculty, program(s), budget, vendors, etc.
- Update and maintain faculty tracker to record all faculty-related commitments, required paperwork and expenditures
- Develop housekeeping slides, moderator notes, hotel rooming lists and transportation manifests as needed.
- Customize and maintain faculty confirmation packages and tracking of faculty forms as requested
- Processing and tracking of approved invoices
- Maintain detailed receipt tracking log for each assigned project
- Oversee printing process from inception through completion as required for each assigned project
- Initiate internal review process of enduring content and complete necessary content revisions
- Assist in the preparation of content of printed materials for lay-out and editing
- Coordinate internal proof-reading between relevant departments as needed
- Provide prompt and courteous service to faculty members
- Generate, distribute and confirm all relevant information to faculty under direction of the Program Manager/Director/Supervisor.
- When on-site, assist in the management of all meeting aspects, including audiovisual equipment, meeting rooms, slide requirements, transportation, safety/emergency procedures, attendee/faculty registration, shipping, materials prep, etc.
- Assist in the real-time execution as required of virtual events
- Oversee archiving of all final meeting materials.
- Attend meetings, educational sessions, training sessions etc.
- Attend departmental meetings
- Assist in maintaining up-to-date procedures; provide feedback on improving methods
- Excellent interpersonal, phone, and communications skills, both oral and written
- Ability to adapt and thrive in a changing fast-paced environment
- Cross-functional teaming skills
- Ability to act diplomatically
- Excellent problem solving and organizational skills
- Strong multitasking and time management skills with a proven ability to work under pressure, meet multiple tight deadlines and work according to demand
- Good working knowledge of Microsoft programs (including Word, Excel, Access, PowerPoint, and Outlook), experience with database programs preferred
- Ability to travel (up to 25%), including some weekends, possibly international
- College degree required