What are the responsibilities and job description for the Administrative Assistant position at Modern Builders?
Full-Time Janesville, IA Posted on 4/21/2023Apply Now
Starting Salary - $40,000 to $45,000
The Administrative Assistant is responsible for supporting various members within Modern Builders, Inc while performing various administrative and marketing tasks. The ideal candidate should have strong organizational skills, attention to detail, and the ability to work collaboratively in a team-oriented, fast-paced environment. The Administrative Assistant will assist in making travel plans, meeting arrangements, preparing reports, maintaining appropriate filing systems, and using the numerous software programs associated with those responsibilities. Overall, the ideal candidate will oversee the efficient and smooth day-to-day operations of the office's design, construction, and sales teams.
Job Duties:
- Answer and direct phone calls.
- Organize and schedule appointments.
- Plan meetings and take detailed minutes.
- Write and distribute emails, correspondence memos, letters, faxes and forms.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system.
- Maintain contact lists.
- Book travel/shipping arrangements.
- Submit and reconcile expense reports.
- Act as the point of contact for internal and external clients.
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
Skills & Qualifications:
- Experience as an Administrative Assistant or Office Admin Assistant is encouraged.
- Knowledge of office management systems and procedures.
- Working knowledge of office equipment, like printers and fax machines.
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
- Excellent time management skills and the ability to prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multitask.
- Education - High School Diploma or GED
Salary : $40,000 - $45,000