Accounts Receivable

Description

Who We Are:

Modula is the leading US manufacturer of vertical lift modules (VLM) and automated storage and retrieval systems. Modula US has Manufacturing plants in Dayton, OH and Lewiston, ME, and remote locations throughout the US. Our corporate global headquarters is in Italy with many locations around the globe. Modula’s goal is to be an exceptional workplace admired for growing and developing talented employees and leaders, building innovative products through the development of a highly skilled and engaged workforce.

Modula’s Values: We are culture and value driven; regardless of position and title we are all in all the time.

• Passion- Proud of our work/Modula, love what you do, positive energy, go the extra mile, engaging
• Pursuit of Excellence- Continuous improvement, committed, attention to detail
• Accountability- Lead by example, follow through, integrity, create trust with team & customers.
• Agility- Flexible & adaptable, embrace change, ability to multi-task, sense of urgency.
• Teamwork- Proactive & effective communication, respect, humility, curious, openminded, diversity
  
  

Basic Functions and Scope of Job: To provide accounting, financial, and administrative services; ensure efficient, timely and accurate reporting of accounts receivable; process and record customer payments; perform complete and timely account reconciliation; prepare and process general ledger entries; resolve discrepancies; and support the needs of the finance team as necessary.

Key Responsibilities

• Create Sales Orders in the Accounting System (in process moving to Sales)
• Prepare and Distribute Customer Invoices
• Manage, Track and Record Customer Payments
• Prepare and Distribute Aging Reports to Accounting Manager
• Collections activities and report generation
• Prepare and Distribute Customer Collection notices according to Policy
• Prepare Bank Deposits
• Process Customer Credit Card Payments via online portal
• Maintain Customer Files and Records; Collect and Maintain Resale/Tax Exempt Certificates
• Act as Primary Liaison with Headquarters on Customer Setups
• Communicate with Customers via Phone or Email
• Maintain Customer Sales Tax Information in the Accounting System
• Investigate and Resolve Customer Inquires
• Perform Monthly Account Reconciliations
• Prepare and Process General Ledger Entries
• Assist with Month End Closing Activities
• Support the Annual Audit by Providing Requested Documentation
• Develop, Implement and Maintain Accounting Procedures for Accounts Receivable Functions
• Assist with Finance Related Projects
• Act as a Backup for Accounts Payable
  
  

Please note: this job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee performing this job. Duties, responsibilities, and activities may change at any time, with or without notice. Performance of other duties as assigned is expected.

Requirements

Qualifications & Skills

• Associate degree in Business Administration, Accounting or Finance is Preferred
• 1-3 Years of Accounts Receivable and/or General Accounting Experience is Preferred
• Must have Knowledge of General Accounting Principles
• Must be Proficient in Microsoft Office
• Must have Advanced Excel Skills
• Must be Detail Oriented and Organized
• Must have Good Verbal and Written Communication Skills
• Must be able to Communicate Effectively in a Cross-Cultural Environment
• Experience with SAP or Other ERP System is a Plus
• Experience in Manufacturing Environment is a Plus
  
  

Physical Requirements

• Ability to Lift: 0-25 lbs.; Frequency: Infrequent
• Ability to Walk and Sit throughout the Workday
• Ability to Bend, Stoop, Kneel or Crawl; Frequency: Infrequent
• Ability to Speak and Listen on a Telephone
• Ability to Type and View a Computer Screen
• Visual Hearing, Dexterity and Mental Demands
• Adequate to Perform the Essential Functions of the Job such as Using a Telephone, Operating a Computer and Other Office Equipment