What are the responsibilities and job description for the Human Resources Business Operations Manager position at Montana State University?
The Office of Human Resources projects pride and enthusiasm in support of the University’s mission and strategic plan by providing leadership, guidance and administration of classification, recruitment, payroll, benefits and employee/labor relations in a professional and dedicated manner to the Montana State University Bozeman campus, Agricultural Experiment Stations and Extension Service.
As the Business Operations Manager for the Human Resources Office this position supervises the HR Front Desk Associate and is the primary administrative support for the department. The Business Operations Manager also provides executive assistant support for the Chief Human Resources Officer.
Duties and Responsibilities
General Administrative Duties
Serves as executive assistant to Chief Human Resources Officer
Coordinate logistics for meetings, regular events, and special events as assigned
Coordinate HR department transactional work for meetings, computer equipment, processing of invoices, travel coordination, and other administrative work
Manage projects within HR as assigned
Assist with the coordination of HR reporting and other data requests
Develop and communicate processes internal to HR
Liaison with other departments and key staff partners for HR
Provide admin support to the HR managers as directed by the CHRO and/or management team
Department Communication and Training
Develop and coordinate internal HR communications and other correspondence with other MSU departments
Manage and maintain the HR web page, ensuring it is up-to-date, accurate, and user-friendly
Point person for all internal HR meetings and events
Coordinate training plans for new employees
Coordinate all details of HR training programs offered to HR staff and to campus
Department Manager
Directly supervises the HR Front Desk Associate
Supervises HR student employees
Serves as the building supervisor for 920 Nopper
Required Qualifications – Experience, Education, Knowledge & Skills
Progressively responsible experience with human resources and/or general administration or an equivalent combination of relevant education and experience.
Demonstrated competence using personal computers and various software such as word processing, spreadsheets, database, website, presentations, and email. Microsoft Office Suite is preferred.
Demonstrated excellent communication skills, verbal and written.
Demonstrated experience in a customer service position.
Preferred Qualifications – Experience, Education, Knowledge & Skills
Experience with a multi-relational database working in HR, Finance and/or Budget modules.
Advanced skills in Excel and database management.
A Bachelor’s degree in Business, Accounting, Management, or related field.
Demonstrated supervisory experience.
The Successful Candidate Will
Demonstrate the ability to establish and maintain cooperative working relationships with various constituencies, including administrators, faculty, coworkers, and students.
Demonstrated excellent communication and customer service skills for a diverse group of constituents.
Experience with communicating HR or administrative processes or topics within an organization.
Consistently exercise initiative and good judgement.
Possess a strong costumer service focus.
Exercise flexibility and adaptability.
Be a team player.
Posses excellent communication and interpersonal skills.
Have demonstrated competence organizing and prioritizing workloads and handling difficult personnel matters and topics with poise.
Have an aptitude for problem solving and facilitating the work of others.
Work effectively both independently and in a team-oriented manner, under minimal supervision.
Be able to represent the Department and University in a professional and courteous manner.
Position Special Requirements/Additional Information
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.
Physical Demands
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed in this description are representative of the knowledge, skill, and/or ability required.
This position has supervisory duties? Yes
Posting Detail Information
Number of Vacancies 1
Desired Start Date Upon completion of a successful search.
Position End Date (if temporary)
Open Date
Close Date
Applications will be:
Screening of applications will begin on November 3, 2022; however, applications will continue to be accepted until an adequate applicant pool has been established.
Special Instructions
Diversity Statement
Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.
In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.
MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: https://www.montana.edu/hr/recruitment/dualcareer.html
As the Business Operations Manager for the Human Resources Office this position supervises the HR Front Desk Associate and is the primary administrative support for the department. The Business Operations Manager also provides executive assistant support for the Chief Human Resources Officer.
Duties and Responsibilities
General Administrative Duties
Serves as executive assistant to Chief Human Resources Officer
Coordinate logistics for meetings, regular events, and special events as assigned
Coordinate HR department transactional work for meetings, computer equipment, processing of invoices, travel coordination, and other administrative work
Manage projects within HR as assigned
Assist with the coordination of HR reporting and other data requests
Develop and communicate processes internal to HR
Liaison with other departments and key staff partners for HR
Provide admin support to the HR managers as directed by the CHRO and/or management team
Department Communication and Training
Develop and coordinate internal HR communications and other correspondence with other MSU departments
Manage and maintain the HR web page, ensuring it is up-to-date, accurate, and user-friendly
Point person for all internal HR meetings and events
Coordinate training plans for new employees
Coordinate all details of HR training programs offered to HR staff and to campus
Department Manager
Directly supervises the HR Front Desk Associate
Supervises HR student employees
Serves as the building supervisor for 920 Nopper
Required Qualifications – Experience, Education, Knowledge & Skills
Progressively responsible experience with human resources and/or general administration or an equivalent combination of relevant education and experience.
Demonstrated competence using personal computers and various software such as word processing, spreadsheets, database, website, presentations, and email. Microsoft Office Suite is preferred.
Demonstrated excellent communication skills, verbal and written.
Demonstrated experience in a customer service position.
Preferred Qualifications – Experience, Education, Knowledge & Skills
Experience with a multi-relational database working in HR, Finance and/or Budget modules.
Advanced skills in Excel and database management.
A Bachelor’s degree in Business, Accounting, Management, or related field.
Demonstrated supervisory experience.
The Successful Candidate Will
Demonstrate the ability to establish and maintain cooperative working relationships with various constituencies, including administrators, faculty, coworkers, and students.
Demonstrated excellent communication and customer service skills for a diverse group of constituents.
Experience with communicating HR or administrative processes or topics within an organization.
Consistently exercise initiative and good judgement.
Possess a strong costumer service focus.
Exercise flexibility and adaptability.
Be a team player.
Posses excellent communication and interpersonal skills.
Have demonstrated competence organizing and prioritizing workloads and handling difficult personnel matters and topics with poise.
Have an aptitude for problem solving and facilitating the work of others.
Work effectively both independently and in a team-oriented manner, under minimal supervision.
Be able to represent the Department and University in a professional and courteous manner.
Position Special Requirements/Additional Information
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.
Physical Demands
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed in this description are representative of the knowledge, skill, and/or ability required.
This position has supervisory duties? Yes
Posting Detail Information
Number of Vacancies 1
Desired Start Date Upon completion of a successful search.
Position End Date (if temporary)
Open Date
Close Date
Applications will be:
Screening of applications will begin on November 3, 2022; however, applications will continue to be accepted until an adequate applicant pool has been established.
Special Instructions
Diversity Statement
Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.
In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.
MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: https://www.montana.edu/hr/recruitment/dualcareer.html
Salary : $20 - $26
