SECRETARY I

Over the past fifty years, Montefiore's Division of Services for Addiction has helped thousands of people enter recovery and re-join their families and communities. Through recovery, individuals are empowered to help find meaning in their lives and integrate back into their communities.

The Secretary I will be responsible for providing secretarial, data entry, and routine administrative assistance within the DoSA Division of Substance Abuse treatment programs. This position will assist with the daily management of the office and facilitate essential program operations.

Responsibilities

• Coordinate departmental office functions including organizing clerical functions and determining priority of tasks to ensure efficient office operations
• Takes and transcribes dictation of correspondence, reports, and meeting minutes. Assemble necessary background materials/documents for meetings
• Assists the Administrative Manager in the preparation of reports by gathering and tabulating data and information
• Read and route incoming mail. Setup and maintain a filing system for correspondence and other records
• Answer telephone calls and provides information to callers regarding standard procedures. Place outgoing calls as needed
• Maintains supervisor and staffing calendars
• Maintains inventory of medical office supplies and equipment. Orders supplies when necessary. Contacts office equipment vendors concerning routine maintenance and repairs
• Utilizes MS Office word processing, presentation, and database software to design forms and reports and store and retrieve information
• Prepare and maintain patient record files, enter STARS reports, doctor's notes, consultant reports, laboratory or x-ray reports into record
• Register patients into Electronic Medical Record Systems. Verify insurance coverage
• Invoice, bill and collect payments. Monitor self-pay patient balances. Evaluate patients for self-fee charges based on sliding scale
  
  

Experience

• High School Diploma/GED required, Bachelor’s Degree Business administration/database management training preferred
• A minimum of 1 year of work experience
• Advanced MS Excel, MS Word, MS Outlook and MS PowerPoint skills required
• Ability to type 45 words per minute is required
• Knowledge of medical or equally complex terminology
• Experience with EPIC and previous data entry and/or database management training/experience are preferred
  
  

The hours are 6:00AM – 2:00PM Mon-Friday. Must be able to work various shifts and locations depending on operational needs

This is a 100% grant funded position.

Department: Psychiatry and Behavioral Sciences Bargaining Unit: 1199 Campus: MOSES Employment Status: Regular Full-Time Address: 804 East 138th Street, Bronx

Shift: Day Scheduled Hours: 6 AM-2 PM Req ID: 220860 Salary Range/Pay Rate: $28.66

For positions that have only a rate listed, the displayed rate is the hiring rate but could be subject to change based on shift differential, experience, education or other relevant factors.

To learn more about the “Montefiore Difference” – who we are at Montefiore and all that we have to offer our associates, please click here .

Diversity, equity and inclusion are core values of Montefiore. We are committed to recruiting and creating an environment in which associates feel empowered to thrive and be their authentic selves through our inclusive culture. We welcome your interest and invite you to join us.

Montefiore is an equal employment opportunity employer. Montefiore will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law.

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