What are the responsibilities and job description for the Payroll Technician position at Mount Rogers Community Services Board?
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JOB SUMMARY:
Perform all activities necessary to process payroll, including maintaining related records, filing tax reports and voluntary deduction reports, processing involuntary deductions such as levies and garnishments, preparing accounting transactions and documents, and documenting and updating procedures. Reviews and reconciles Virginia Retirement reports and ensures accurate payments for all payroll withholding. Prepares special reports for management. Perform internal audits of various payroll areas. Prepare materials for external and internal auditors.
ESSENTIAL FUNCTIONS:
- Prepare Mount Rogers Community Services employee payroll in accordance with agency policies and procedures and applicable regulatory standards, including the review and approval of all staff timesheets to ensure accuracy of recorded time.
- Administer a variety of payroll voluntary deductions, such as savings accounts, deferred compensation, health and dental plans and non-voluntary deductions such as garnishments and bankruptcies.
- Interact closely with the Human Resources Department regarding payroll items to include voluntary items, such as savings accounts, deferred compensation, health and dental plans. Assist in reconciliation of deferred compensation and health and dental plans.
- Work closely with Human Resources Department to review and reconcile Virginia Retirement reports to ensure accurate payments.
- Responsible for all payroll tax activities, including compliance with local, state and federal regulations. Calculate and submit wage reports quarterly to the Federal and State Governments. Responsible for researching laws and regulations regarding taxes and payroll withholding procedures.
- Prepare the Agency's payroll and calculate payments to Federal and State Agencies. Prepare transfers to payroll cash accounts for payment of payroll tax deposits, voluntary and non-voluntary withholdings and net payroll.
- Prepare and submit year-end tax reports for employees and individuals served to the Social Security Administration and other necessary agencies.
- Compile, prepare, review and maintain payroll reports and statistics. Communicate payroll/timekeeping procedures, issues and deadlines to all staff and assist in training. Provide reports as needed to agency and program directors to assist in making budget decisions.
OTHER DUTIES:
- Perform other job-related tasks as assigned by supervisor.
QUALIFICATIONS:
- Knowledge of legal standards regarding personnel records
- Familiarity with employee fringe benefits
- Good written and oral communication skills
- Good organizational and time management skills
- Good attention to detail
EXPERIENCE/EDUCATION REQUIRED:
Bachelor’s degree in accounting or related field preferred.
Two years experience working with payroll processing and payroll-related forms required.
Knowledge of applicable laws, codes, regulations, standards, methods and practices related to payroll, basic accounting principles as related to payroll processing and principles and techniques of technical record keeping.