Contract Administrator

Position Summary

The Contract Administrator plays a key role in managing the contractual relationships between our company and subcontractors, consultants, and vendors. This position works closely with project management teams to ensure all contracts are accurately drafted, negotiated, executed, and compliant with relevant laws and company policies.

Key Responsibilities

• Draft, review, and negotiate subcontract, trucking, and consultant agreements based on project manager input
• Distribute contracts and compliance documentation to vendors and ensure full execution before work begins onsite
• Track contract execution and compliance status in internal systems and spreadsheets
• Maintain accurate and up-to-date records of all contracts and supporting documentation
• Ensure full contract compliance with California’s AB5 regulations
• Monitor and maintain vendor insurance certificates and ensure ongoing compliance
• Serve as OCIP (Owner Controlled Insurance Program) Administrator, ensuring adherence to coverage and documentation requirements
• Collaborate with project managers, legal, and accounting teams to resolve contract-related issues and discrepancies

Qualifications

• 3 years of contract administration experience, preferably in a civil construction or engineering environment
• Strong knowledge of subcontract agreements, vendor compliance, and California labor regulations (especially AB5)
• Familiarity with OCIP programs and related insurance requirements
• Highly organized with strong attention to detail
• Excellent communication and negotiation skills
• Proficiency with Excel and contract management software
• Ability to thrive in a fast-paced, team-oriented environment

Preferred Qualifications

• Experience with large infrastructure or public works projects
• Familiarity with purchase order systems and compliance tracking platforms