What are the responsibilities and job description for the Office Administrator / Construction position at MX Construction, Inc.?
Keep Construction Projects on Track - Join MX Construction Inc as a Project Administrator Job Title: Office Administrator
Company Name: MX Construction, Inc.
Pay Range: $24 - $28 per hour, depending on experience
Industry: Construction (Federal & Commercial Projects)
Location: Nipomo, CA
Job Overview
MX Construction Inc is hiring a detail-oriented and proactive Office Administrator to support our project managers and field teams in delivering federal and commercial projects. This critical role requires a highly organized professional who excels at managing documentation, handling subcontractor records, and ensuring compliance with administrative procedures. If you thrive in a fast-paced environment and have experience supporting complex construction operations, this opportunity is for you.
Who We Are
At MX Construction Inc, we are more than builders-we are partners in progress. As a people-first contractor with extensive experience in federal and commercial construction, we invest in our team's growth and well-being. Our culture is built on safety, collaboration, and professional integrity. When you join MX Construction, you join a company that values quality, transparency, and a job well done. Learn more at mxcinc.org.
Key Responsibilities
- Process, distribute, and maintain subcontract agreements across all active projects
- Request, track, and file accurate certificates of insurance for all subcontractors
- Maintain a digital database for subcontractor details and insurance compliance
- Attend project meetings and record professional meeting minutes
- Collect, process, and organize project documentation submitted from field teams
- Enter project data into the USACE RMS system with a high degree of accuracy
- Review, process, and file subcontractor certified payroll reports
- Assist with submittals, including tracking, distribution, and documentation
- Support project managers with general administrative duties as needed
Qualifications
- Minimum 3 years' experience in construction administration, project coordination, or a similar support role
- Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and SharePoint
- Professional demeanor with strong written and verbal communication skills
- Highly organized and detail-oriented with strong time management skills
- Ability to balance competing priorities in a fast-paced, team-oriented environment
- Experience with USACE RMS system preferred
- Punctual, reliable, and committed to delivering excellent support across teams
Benefits
- Weekly Pay Cycle
- Medical, Dental, and Vision Insurance
- 401(k) Plan with Employer Match
- Paid Time Off - Holidays, Vacation, and Sick Leave
- Certification and Training Support
- Company Events - BBQs, holiday parties, and team outings
- Tech Package - laptop provided
- Travel Per Diem and Mileage Reimbursement when applicable
Schedule
- Full-time, Monday-Friday
- Flexible schedule may be needed based on meeting times and project deadlines
Work Location
- Primarily office-based in Nipomo, CA, with support to remote project teams across California. Occasional travel may be required to attend project meetings.
Equal Employment Opportunity (EEO) StatementWe are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.Are you detail-driven and ready to make a meaningful impact on mission-critical projects? Apply today to join the MX Construction Inc team!
Job Type: Full-time
Pay: $24.00 - $28.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $24 - $28