Facility Maintenance Coordinator Assistant

Job Description
The Facility Maintenance Coordinator Assistant provides support to the facilities management department with administrative and clerical services in a competent and professional manner. The role requires the ability to manage a number of tasks simultaneously while meeting deadlines with good organizational and interpersonal abilities.

Responsibilities

• Assist Maintenance Coordinator, (MC), to receive incoming work requests from client and enter data into Computerized Maintenance Management System (CMMS) system to generate work orders.
• Tracks and maintains records of actual costs of labor, material expenditures, and subcontractor invoices to ensure accurate billing.
• Assist MC to dispatch work orders to appropriate technician/subcontractor as directed by the NMS General Manager.
• Assist MC with overall management of data in the CMMS system, generating necessary reports, entering equipment data, and preventive maintenance schedules into the system.
• Prepare schedules of work orders weekly as requested by the client and modify as needed daily pending changes, emergency and urgent work requests. Modify/update daily or as needed due to personnel changes, etc.
• Processes subcontractor invoices.
• Reviews credit card reports for accuracy and correct coding.
• Processes accounts payable transactions utilizing accounting software.
• Communicate work to be accomplished with unit GM, facilities technicians, client, and all customers of the client daily.
• Enters cost data and invoices into computerized maintenance management system.
• Makes staff travel arrangements and hotel accommodations.
• Tracks and manages subcontractor insurance certificates, ensuring that all utilized subcontractors have appropriate levels of insurance that are up to date and in force.
• Prepares and reviews Independent Contractor Agreements.
• Creates reports, correspondence, graphs, charts, and statistics.
• Creates various database reports as required.
• This position has no supervisory responsibilities.
• Other duties that are pertinent to the department or unit's success also may be assigned.

Qualifications

• High School Diploma or GED Equivalent.
• Minimum two (2) years of experience in Facilities management or maintenance.
• Minimum two (2) years of Administrative experience.
• Minimum one (1) year experience in processing invoices and allocating costs to correct GL code.
• A valid Driver's License and an acceptable driving record for the past three (3) years to be eligible under NMS' vehicle insurance policy.
• Working knowledge of Computerized Maintenance Management System (CMMS) Software.
• Intermediate skills in Microsoft Word, Excel, and PowerPoint.
• Knowledge of OSHA's rules/regulations for both maintenance & construction.
• Decent understanding & experience in Facility Maintenance.
• Knowledge of construction materials terminology and supplies.
• Ability to read and interpret blueprints, schematics, etc.
• Good written and verbal communication skills.
• Safety conscious.
• Good 'people' skills, personable, and professional.
• Reliable, versatile, well-organized, disciplined, and self-starter.
• Must be fluent in speaking, reading, and writing English.

Background position ranking skill levels
Language Skills Sufficient To
Read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Write routine reports and correspondence.

Math Skills Sufficient To
Add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Reasoning Abilities Sufficient To
Solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Working Conditions and Physical Requirements

Weather:Outside weather conditions; extreme cold; extreme heat; and vibration

Noise level: Moderate to Loud.

Weather:Indoors - environmentally controlled; requires most or all work to be done inside.

Noise level:The noise level in the work environment is usually that of a standard office atmosphere.

Description of environment: Standard office environment

Physical requirements: Employee is required to lift and/or move up to 25 lbs. Frequently required to sit, stand, walk, use hands/fingers to handle or feel, climb, stoop, kneel, crouch or crawl, talk/hear, see, taste/smell, and carry weight/lift.

Travel: 10%

ng mechanical parts. The employee is regularly exposed to risk of electrical shock, and/or occasionally exposed to wet and/or humid conditions; high, precarious places; fumes or airborne particles

Equal Opportunity Employer
NANA Regional Corporation, Inc. and its subsidiaries are equal employment opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender (including pregnancy, gender-identity and sexual orientation), age, disability, genetic information, veteran protected status or any other characteristic protected by applicable law. NANA grants employment preference to shareholder of NANA, their spouses and descendants to the extent allowed by law.

Accommodation Requests for Job Seekers with a Disability.
If you are a job seeker with a disability and require accessibility assistance or an accommodation for any part of the employment process, contact us at or

Default: Location : Location
US-AK-Anchorage
Job ID

NMS Division
NMS FFM
Work Type
On-Site
Work Location
Anchorage
NMS is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, veteran protected status or any other characteristic protected by applicable law.

Salary : $40,000 - $80,000