What are the responsibilities and job description for the Human Resources Coordinator position at Naples Bay Resort?
The HR Coordinator provides administrative support to the Human Resources Department, assisting in areas such as recruitment, onboarding, employee relations, benefits coordination, training, and recordkeeping. This role serves as a key point of contact for internal and external HR inquiries and helps ensure the smooth operation of day-to-day HR functions.
Qualifications
Education and Experience:
- High school diploma or equivalent required.
- Minimum of 1 year of experience in Human Resources or confidential administrative work.
Skills and Competencies:
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Proficient in Microsoft Word, Excel, Publisher, Canva, and basic data entry.
- Friendly and professional phone demeanor.
- Strong interpersonal and employee relations skills.
- Ability to handle sensitive information with confidentiality and discretion.
Essential Responsibilities
- Provide administrative support to the Director of Human Resources.
- Greet applicants, explain the application and hiring process, and conduct initial screening interviews.
- Administer background checks and assist with the requisition and hiring documentation process. Ensure timely completion of all new hire paperwork.
- Prepare and send applicant correspondence, including regret letters and notifications.
- Perform general office tasks including supply inventory & order, employee file maintenance, and clerical support.
- Maintain I-9 documentation and audit quarterly. Notify the Director of any outstanding or non-compliant records.
- Prepare and distribute monthly employee anniversary calendars and recognition letters.
- Assist in planning and coordinating HR events such as staff meetings, luncheons, and celebrations.
- Provide courteous assistance to staff and visitors.
- Follow and promote safety procedures; report any unsafe conditions to the Director.
- Assist with the distribution and tracking of Safety and Health Checklists.
- Audit eligibility hours for regular full-time and part-time employees in accordance with the Benefits Administration Policy. Report findings to the HR Manager and Director.
- Monitor federal and state labor law postings and maintain compliance on all employee bulletin boards.
- Manage centralized filing systems and ensure HR forms are stocked and accessible inside and outside the HR office.
- Perform daily mail runs and handle other delivery tasks as needed.
E.O.E.
Job Type: Full-time
Pay: $18.00 - $20.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Life insurance
- Paid jury duty
- Paid time off
- Referral program
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $18 - $20