What are the responsibilities and job description for the File Clerk/Office Assistant position at Nash & Kromash, LLP?
File Clerk/Office Assistant
Summary
Nash & Kromash, LLP is seeking a part-time File Clerk responsible for maintaining the firm’s physical file records. This individual will file and retrieve records as needed and ensure physical and electronic filing systems are well organized.
Primary Responsibilities
- Assist the attorneys and paralegals by filing correspondence, pleadings, notes, financial information, contracts, and other client records in the client files adhering to the established document-handling procedures and filing methods
- File and retrieve original estate planning documents from our vault; verify file locations are logged using established records.
- Locate and retrieve physical files as requested.
- Use scanners to convert documents into electronic format.
- Manage file locations; ensure files are returned as expected.
- Maintain file room ensuring it is kept clean and in order.
- Assist in the procedures to close files and prepare for offsite storage if applicable.
- Assist the attorneys and paralegals with various administrative tasks including copying, scanning, faxing, mailings, etc.
- Perform other administrative duties as assigned.
Requirements
- High School Diploma
- Experience working in an office environment and using office equipment
- Computer skills including Word Perfect, Microsoft Word, Microsoft Excel and Outlook
Schedule
- This is a part-time position; approximately 20 hours weekly
- A daily (M-F), half-day schedule is preferable but exact schedule is negotiable
Job Type: Part-time
Pay: From $15.00 per hour
Schedule:
- 4 hour shift
- Monday to Friday
- No nights
- No weekends
Work Location: One location