Human Resources Administrative Assistant

Job Title: Human Resources Administrative Assistant

Job Classification (Exempt or Non-exempt): Non -Exempt

Reports To: Human Resources Director

Job Summary: Perform administrative tasks to support the HR department. The Human Resources Administrative Assistant provides key administrative support to the HR department by focusing on recruiting coordination, onboarding, new hire orientation, team member file maintenance, and HR-related customer service.

Essential Duties and Responsibilities:

• Provide day-to-day administrative support to the HR department.
• Oversee the Application Tracking System
• Place employment recruitment advertisements and monitor hiring managers’ compliance with employment inquiry/application procedures.
• Track pre-hire documents and assist in processing offer letters, background checks, and new hire paperwork.
• Schedule and facilitate New Hire Orientations, which includes communication of history, services, organizational structure, employment policies, procedures, benefits, and expectations.
• Maintain and audit personnel files in compliance with company policy and legal requirements.
• Ensure collection of required personnel file documents, including new hire documents, Job Descriptions, Performance Evaluations, valid driver’s license, current proofs of vehicle insurance, professional licenses, bi-annual criminal histories, compensation/benefit changes, etc.
• Reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education and work assignments.
• Respond to routine HR-related inquiries and direct more complex issues to the Human Resources Director.
• Assist with data entry into HR systems, spreadsheets, and reports.
• Ensure confidentiality and proper handling of sensitive employee data and documents.
• Assist with additional HR projects and administrative tasks as assigned.

Supplemental Duties and Responsibilities:

• Assist completion of special reports and analyses of financial and human resource information.
• Demonstrate respect, appreciation, and sensitivity for diversity.
• Commitment to NCHS mission, vision, values, CQI initiatives, and strategic plan goals.
• Maintain a positive and cooperative relationship with internal and external professionals.
• Participation in agency committees as assigned.
• Positive representation of NCHS in all community settings.
• Ability to interpret and abide by NCHS policies and procedures.
• Embracing and championing NCHS’s mission, values and culture.
• Other duties as assigned by the supervisor and/or director.
• Bilingual (preferred)

Qualifications and Requirements:

• Minimum education and experience:
  • High school diploma, with a Bachelors in Business Administration or Human Resources Management preferable.
  • 3 years’ experience in managing complex administrative tasks with a high degree of accuracy and confidentiality
  • Or equivalent combination of above.

This role is ideal for a highly organized, detail-oriented individual with strong administrative skills who is eager to learn and grow in the HR field. While prior HR experience is not required, the ability to manage sensitive information, multi-task, and provide excellent internal service is essential.

2. Knowledge, skills, and abilities:

• • Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism and diplomacy.
  • Processes information accurately and documents transactions/decisions well.
  • Recognizes problematic issues, visualizes improvements, balances urgency with importance, desires win/win solutions, seeks to understand then to be understood, and promotes synergistic results.
  • Utilizes personal computer applications, including word processing, spreadsheets, electronic mail, and custom finance/human resource applications.
• Proficiency in Microsoft 365 Office Suite and using technology and software applications.
• Ability to interact and communicate with team members and vendors professionally.
• Ability to prioritize tasks and manage multiple projects simultaneously to meet deadlines.
• Ability to establish positive working relationships and communicate effectively, both verbally and in writing to all team members and community partners.
• Ability to maintain confidentiality relative to sensitive information.
• Ability to work independently and as part of a team, with strong collaboration skills.

3. Physical Demand:

• The ability to frequently communicate with NCHS team members and community partnerships.
• Able to inspect written communication and respond to directions and hazards.
• Able to move equipment weighing up to 35 pounds.
• Occasionally ascends/descends stairs in the building and home structures.
• Able to operate a computer and other office equipment.
• Able to remain in a stationary position and move about different work environments.
• This position requires access to reliable and safe transportation. A copy of insurance and registration will be required upon hiring.

• Schedule demands
  • Infrequent and short period travel to other Agency sites and for conferences and meetings

• Site factors (work location, environment, travel, etc.):
  • Work in office setting and/or remotely.
  • Office in Omaha
  • Local travel will be required with state-wide travel on occasion for meetings.

Note: The physical demands and work environment characteristics described above are representative of those that will be encountered by a person performing the essential duties and responsibilities of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.

Salary/Wage: $22.00/hr - $24.00/hr depending on education and experience

Benefits and Perks of Working at NCHS:

• We observe 9 paid holidays each calendar year
• NCHS offers generous and flexible vacation
• As advocates for mental health, we offer 5 well being days each year
• We understand the importance of family. We are flexible and offer additional paid time for sick, bereavement, or new child leave needs for you and your family.
• Fair and equal pay is important to us.
• NCHS contributes 5% of your salary after one year of employment towards your 401k; full vestment after 5 years.
• Referral bonuses for employees who refer qualified candidates
• Medical, dental, vision, disability, and life insurance
• We offer 5 free counseling sessions each year through our Employee Assistance Program (EAP)
• Career development
• Telecommuting - as long as you can commute to a regional office if necessary, you can work from anywhere! Most jobs can be completed somewhat or entirely remotely. You choose your environment!