What are the responsibilities and job description for the Administrative Assistant position at New Boces?
**Overview:**
N.E.W. Boces is seeking a dedicated and organized Administrative Assistant to support our dynamic team in providing exceptional education and care to students with diverse needs. The Administrative Assistant will play a crucial role in maintaining efficient administrative operations, facilitating communication, and contributing to the smooth functioning of the school environment.
**Responsibilities:**
1. **Administrative Support:**
- Provide administrative support to the school administration, including scheduling appointments, managing calendars, and organizing meetings.
- Assist in the preparation and distribution of correspondence, reports, and other documents.
- Maintain accurate records and files, both electronic and physical, ensuring confidentiality and compliance with school policies.
2. **Communication:**
- Serve as a point of contact for parents, staff, and visitors, providing courteous and professional assistance both in person and over the phone.
- Facilitate effective communication between school staff, parents, and external stakeholders.
- Manage incoming and outgoing mail, emails, and inquiries, responding promptly or directing them to the appropriate person.
3. **Student Support:**
- Assist in student enrollment processes, including maintaining student records, coordinating admissions paperwork, and supporting registration activities.
- Collaborate with teachers and support staff to ensure students' individual needs are met, including scheduling appointments and coordinating support services.
- Maintain a welcoming and supportive environment for students, providing assistance as needed and fostering a positive school culture.
4. **Operational Support:**
- Assist in the coordination of school events, meetings, and activities, including logistics, reservations, and materials preparation.
- Manage inventory and supplies, monitoring levels and ordering replacements as necessary.
- Support administrative tasks related to finances, such as processing invoices, tracking expenses, and reconciling accounts.
**Qualifications:**
- Previous experience in administrative support roles, preferably in an educational or childcare setting.
- Excellent organizational skills and attention to detail, with the ability to manage multiple tasks efficiently.
- Strong communication and interpersonal skills, with a friendly and professional demeanor.
- Proficiency in Microsoft Office Suite and familiarity with database systems.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Understanding and empathy for the needs of students with special needs or disabilities is highly desirable.
**Benefits:**
80% Health Dental and Vision paid by Employer
100% Wyoming Retirement
$40,000.00 Life Insurance Policy
Paid Sick Leave one day per month
Access to 457 and 403b
- A supportive and inclusive work environment dedicated to making a difference in the lives of students with special needs.
N.E.W. Boces is committed to creating an inclusive and supportive environment where all individuals are valued and respected. Join our team and make a meaningful impact on the lives of our students!
Salary : $40,000
