Manager, Grants

Responsibilities

The main responsibilities of the position is to provide a wide range of administrative support regarding grant seeking, proposal writing, and award management,Pre-Award Support Activities:

• Researches relevant funding sources
• Provides proactive support to faculty, keeps track of faculty interests and notifies faculty of possible sources of funding
• Writes grant proposals (and supports faculty in writing proposals) in order to maximize resources for faculty initiatives
• Maintains a grant proposal library of all submitted proposals. Assists with proposal preparation including, but not limited to, registering and maintaining access to electronic submissions systems (Grants.gov, Fastlane, SIMON, etc)
• Reviews all proposals for compliance and appropriateness to the grant conditions
• Liaises with NCF administration on legislative budget requests
  
  

Post-Award Management:

• Informs the Communications and Marketing Department and the Provost’s Office on new Awards
• Interfaces with sponsor agencies during the life of the grants, agreements, contracts and programs
• Contacts the Communications and Marketing Department and submits summaries of the events and progress of research during the lifetime of grants, agreements, contracts and programs
• Advises and makes suggestions during the lifetime of grants, agreements, contracts, and programs to the PI/PD
• Works on logistics for the PI/PD
• Suggests to PI on no-cost extension
• Requests no-cost extensions from the Sponsor agency
• Processes personnel appointments on grants, agreements, contracts, and programs
• Processes orders on grants, agreements, contracts, and programs
• Processes invoices and Pcard transactions on grants, agreements, contracts, and programs
• Processes travel expenses on grants, agreements and contracts
• Works with NCF legal counsel to provide support in solving legal issues as they arise
• Communicates effectively with all individuals and groups involved with the project
• Reviews the budget category and budget amounts set up by the Finance office for accuracy
• Reviews, determines, and approves expenditures including salary and benefits on grants, agreements, and contracts
• Develops expenditures reports as well as forecasting reports for active grants, agreements, contracts, and programs for PI/PD
• Processes documentation for reclassifications and re-budgets
• Aggregates data to produce quarterly, annual, and final reports to sponsoring agencies
• Performs operations and accounting matters with other departments as they relate to grants and contracts
  
  

Specific Fiscal Duties

• Monitors organizational codes and funding sources monthly to ensure payment accuracy and to ensure budgets for each category are maintained and/or deficits reported and corrected
• Finance & Administration – reconciles internal financial records with monthly Banner reports; reviews departmental ledgers and prepares summary reports. Ensures timely and accurate reporting of financial information to the PI/Sponsor
• Human Resources Policies and Procedures – coordinates HR transactions: new hire actions, terminations, leave of absences, records and files, timesheet, maintaining employee files, payroll sign-up, etc. Liaison for Human Resources to resolve problems or questions associated with appointments and payroll matters. Coordinates
• recruitment/selection activities for vacancies. Communicate to management when there are issues/problems with employees
• This position is privy to confidential information and responsible for ensuring the privacy and confidentiality of those files and/or verbal/printed information in their possession and control consistent with Federal and State laws, and college policy
• Information Technology: Complete IT forms to onboarding and terminate employees. Provide contact information to employees for questions/concerns regarding the department
• Procurement: Manages purchasing functions, including purchasing cards. Stay informed on all new/current vendors; requesting W-9 and Certificate of Liability Insurance
  
  

Cost Share And Matching

• Develops, tracks and maintains Excel spreadsheet for the cost share during the life of the award
• Reports cost share to sponsor on appropriate financial report (Quarterly, semiannually, annually, final report
  
  

Accounts Receivable/Payable:

• Processes checks received to be deposited into the proper account
• Works with the PI/DR on FINAL financial reports to ensure that all appropriate expenses are included
  
  

Preparation and Submission of Property Forms/Attractive Items:

• Creates, prepares and submits property forms on a timely basis with detailed supporting documents
• Prepares information for decals for equipment
• Determines Attractive items and processes per NCF guidance. Keep trac of Attractive items.
  
  

Closing Accounts

• Tracks the grants, agreements, contracts and programs that should be closed
• Informs and provides guidance to the Finance Office on close-out
• Determines whether there are pending items that need to be resolved before the account is closed, such as outstanding receivables, outstanding travel advances, and outstanding encumbrances
• Works intensively with PI/Pd to spend fully funding per the budget award on their grants, agreements, contracts, and programs
  
  

Retention Of Records

• Creates, maintains and archives files. Keep track of closed grants, agreements, contracts and programs
• Destroys all archived files following sponsor, institutional, state and federal requirements
• Other duties as assigned
  
  

,Bachelor’s Degree 2 years experience of appropriate experience,Master’s Degree in an appropriate area of specialization and 4 years experience of appropriate experience