Administrative Assistant, Box EXEC-247/04344

Duties Description

The New York State Education Department (NYSED) is seeking candidates for an Administrative Assistant position in the Office of the Commissioner of Education. The responsibilities of the Office of the Commissioner of Education are diverse, extensive, and demanding. In cooperation with the Assistant to the Commissioner, the incumbent of this position will coordinate secretarial and administrative office operations in a discreet, tactful and confidential manner. Duties of this position include, but are not limited to, the following:

• Open, review, and sort all incoming mail and e-mail that is sent to the Office of the Commissioner of Education, and route mail for appropriate action using independent judgment while referring critical issues to the Assistant to the Commissioner and/or the Commissioner;
• Assist with the response to routine correspondence;
• Answer the telephone, respond to questions concerning general Department procedure, and refer calls to appropriate staff throughout the Department for assistance;
• Track all correspondence received in the Department from the Governor’s office; monitor correspondence response time and generate monthly reports for review;
• Work with the Assistant to the Commissioner on tracking the monthly Regents meeting materials for the Commissioner’s review and approval, and
• In the absence of the Assistant to the Commissioner, act as the Commissioner's liaison to manage the Commissioner’s calendar, complete assignments, and schedule meetings.
  
  

Minimum Qualifications

Minimum Qualifications

Candidates must have high school diploma or high school equivalency diploma; and three years of experience in administrative support**, which includes use of office software (e.g., email and word processing), the provision of customer service, business writing, and management of an office.

• Certification (e.g., IAAP Certified Administrative Professional), diploma, or associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.
  
  

Preferred Qualifications

Preference may be given to candidates who have:

• At least five years of progressively responsible secretarial and/or administrative experience, including well-developed computer, typing, customer service and writing skills;
• The ability to work independently and be flexible with workhours and assignments to accommodate the constant changing of priorities and workload;
• The ability to provide an exemplary level of customer service, maintain confidentiality and demonstrate a commitment to excellence, accuracy and efficiency; and
• The ability to comfortably work in a high-profile office that is at the center of activities related to the daily operations of the Department.
  
  

Additional Comments

CONDITIONS OF EMPLOYMENT:

This position is in the exempt class and the incumbent will serve at the discretion of the Commissioner of Education. Salary will be commensurate with education and experience. Candidates should be aware that changes in negotiating units may affect their salary, insurance, and other benefits. Rigorous verification of education and/or experience will be required at the time of interview for all candidates. This position’s Jurisdictional Class is currently listed as Pending Exempt. Upon Governor approval it will be placed in the Exempt Jurisdictional Class. Filling of this position is contingent upon Division of the Budget approval.

APPLICATION: Qualified candidates should send a resume and letter of interest by July 31, 2025 to jobs@nysed.gov (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (EXEC-247/04344) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.

New York State Education Department (NYSED) is an equal opportunity/affirmative action employer. NYS Human Rights Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, gender identity, prior conviction records, prior arrests, youthful offender adjudications, or sealed records.

Interested in a job with New York State, but don’t know where to start?

Visit these links for information on working for New York State:

• https://www.cs.ny.gov/jobseeker/
• https://www.cs.ny.gov/pio/publications/gettingajob.pdf
  
  

Generous benefits of working for New York State, including, but not limited to, the following:

Holiday & Paid Time Off

• Thirteen (13) paid holidays annually.
• Thirteen (13) days of paid vacation leave in year one, increasing to 20 days with additional years of service.
• Five (5) days of paid personal leave annually.
• Thirteen (13) days of paid sick leave annually for PEF/CSEA and eight (8) days paid sick leave annually for M/C.
• Annual professional leave and educational leave opportunities for eligible staff.
  
  

Health Care Benefits

• Eligible employees and dependents can choose from a variety of affordable and generous health insurance programs.
• Family dental and vision benefits at no additional cost.
  
  

Additional Benefits

• Enrollment in the New York State pension system which has earned the distinction of being one of the best-managed and best-funded plans in the nation OR Optional Retirement Defined Contribution Plan with 8% salary match (eligibility requirements apply).
• NYS Deferred Compensation and an exclusive 403(b) Optional Retirement Savings Plan.
• Paid Parental Leave for all employees and Paid Family Leave (M/C Only).
• Public Service Loan Forgiveness (PSLF).
• Eligibility for various life insurance options.