Newport Aquarium Accounting Clerk

Do you have a Love of numbers and animals?

SUMMARY:

As an Accounting Clerk, every day, you will contribute to our mission of creating memories worth repeating by connecting our guests with the wonders of the aquatic world. We seek a dedicated individual who will take direction from various accounting personnel in coordinating and carrying out functions such as cash room balancing related to the daily revenue and sales, accounts payable, and receivables. This position is perfect for an individual with the willingness and ability to take on additional tasks as needed for personal and professional growth toward a Staff Accountant role.

If you are passionate about animals, education or conservation this could be the perfect position for you. Be the envy of your friends and peers when you tell them that a penguin walked into your work space or that you decompress by touching stingrays in our 17,000-gallon touch pool.

Newport Aquarium offers amazing perks for team members. In addition to health insurance coverage and paid time off, visit the aquarium whenever you want, share complimentary tickets with friends and family, enjoy discounts on food and beverage, merchandise from our gift shop and candy from Sweet Dreams Candy Company.

Looking to pursue your education without the debt? As a Newport Aquarium Team Member, you qualify for free tuition through Grow U with hundreds of programs available from certifications to college prep to associates, bachelor's, and master's degrees. Most of these programs are fully-funded. Learn more at:

At Newport Aquarium it is our goal to bring families closer together and to create memories worth repeating. Our Core Values - greatly exceeding guest expectations, serving others, creating emotional connections, constantly improving - give us purpose and guidance.

MAJOR DUTIES AND RESPONSIBILITIES:

• As a member of the Finance team, you will lead by example by being patient, kind, humble, respectful, selfless, forgiving, honest and committed when interacting with one another, other aquarium team members, and guests
• Shares the duties of daily cash room handling and balancing with the Cash Room Specialist (CRS), and supervises all cash room activities. Coordinates the cash room coverage with the CRS to ensure every day of the week and year are covered. Part of your time will be spent working in the cash room with the rest working on other accounting functions
• Notifies the Sales Auditor of any discrepancies in the cash room balancing as soon as they are discovered
• Prepares the bank deposit and change orders and coordinates with Dunbar for pickup and delivery of cash
• Ensures the vault and cash machine have an adequate supply of cash on hand
• Assists cashiers with the Glory cash machine questions and issues, and work with the Glory support vendor if needed
• Works with the Senior Staff Accountant and the Sales Team on accounts receivable duties, including payment processing and collections efforts
• Responsible for handling sensitive customer credit card information in compliance with data security procedures and PCI standards. Will perform the required annual PCI training when requested
• Performs accounts payable functions as required
• Scans company credit card receipts, invoices, authorized signature forms, and performs related functions and research as needed
• Maintains and updates files for invoices, COI's, W-9s, customer payments, purchase orders, and others as needed for accounts payable and accounts receivable
• Complies with safety and security directives, policies, and procedures
• Assists with audit requests when needed
• Maintains Authorized Signature Forms and related log
• Performs other related duties as assigned

QUALIFICATIONS:

• Prefer an Associate Degree and/or a minimum of 1-3 years accounting or bookkeeping experience
• Must have some knowledge of general accounting procedures, including accounts payable, purchase orders and receiving procedures
• Excellent money-handling experience and mathematical skills
• Prefer a working knowledge of Payment Card Industry (PCI) compliance
• Must have good PC skills and be familiar with Excel Spreadsheets
• Must have the ability to operate a 10-key calculator
• Excellent administrative, organizational, and record-keeping skills
• Excellent verbal and written communication skills
• Must be detailed oriented
• Ability to work independently and make decisions in accordance with internal control policies and procedures
• Must have the ability to work with team members throughout the organization and be a team player with a positive attitude
• Must be a hard worker and a quick learner
• Must be willing to learn new duties, be cross-trained, and be willing to take on new tasks as needed
• Must be able to work a flexible schedule including weekends and holidays

REQUIREMENTS:

• Successful completion of pre-employment credit check, and background check
• Ability to work in a small, confined area
• Ability to sit for long periods of time, climb stairs, bend, sit, stoop and reach
• Physical strength, including the ability to lift up to 25 pounds

Note: Position will involve exposure to dust, potentially dangerous and unpredictable animal species, and potential dangerous machinery, restraint devices and toxic chemicals and/or drugs. Occasional use of protective clothing or equipment is required e.g. goggles, mask, gloves, and gowns.

YOU CAN EXPECT:

You can expect to work on projects that have never been done before - ideas that are unproven, and concepts that make people smile. You can expect to have fun and be treated with respect the minute you start and through to the end. You can expect to work in an environment that is highly innovative and low in politics - truthful and filled with smart people!

And most of all, you can expect to work hard and make a difference in our world by helping to bring families closer together.