Office Manager

Exempt

• Order all needed office supplies
• Manage mail distribution, incoming phone calls, and general front-office tasks
• Coordinate office visitors and conference room schedules
• Plan and execute internal and external events for employees and customers
• Weekly time sheet review and reconciliation for payroll and operations
• Own the Office Manager portion of the new employee onboarding process and terminated employee procedures
• Place orders for clothing with clothing vendor, manage clothing store with counterparts in various offices

• Book travel for technicians as requested
• Oversee training process including registration of employees, follow-up on renewals, and maintaining training database for the region
• Manage drug testing, alcohol testing and background check requirements for local resources based on customer requirements
• Reconcile office credit card in expense software monthly
• Oversee philanthropic efforts for the Florida office

• Book new jobs and ensure accurate documentation of project details, customer purchase orders, and invoicing requirements.
• Organize and maintain project documentation in Teams, including folder structures and onboarding packages.
• Collaborate with sales teams to collect missing information and ensure all project requirements are met.
• Assist with administrative tasks as assigned by General Manager and Director of Operations

• Submit for Certificates of Insurance as needed.
• Assist in pre-qualification process for new customers.
• Create new project proposals for sales teams.

• Must be able to communicate effectively and professionally in both written and verbal manner to customers and to those within the company.

• Must possess a positive attitude and be willing to interact with customer, co-workers and other personnel at all times.
• Ability to manage multiple projects at a time while paying strict attention to detail.
• Commitment to integrity and to the Company Standards and Procedures.
• BA/BS degree or equivalent.

What we bring to the table:

• An awesome, collaborative culture
• Compensation based upon background and experience
• Full benefits package
• Vacation
• Cellphone Allowance

We are an equal opportunity employer and drug-free workplace. Pre-employment drug screens and background checks will be conducted. Employees are subject to appropriate routine drug screens, based on job classification.

Application Process

Please submit your resume, references and your requested salary range when applying for this position to careers@nextgensecured.com.

More About Us
NextGen Security is an electronic security systems integrator that offers commercial and industrial companies best in class industry knowledge, engineering design, implementation, management and on-going maintenance services. Our company accomplishes this by hiring only the most experienced and best-qualified talent the security industry has to offer. Management team and staff members have 10-25 years of commercial and industrial security industry expertise with single site, multi-facility, plant-wide, campus-wide, regional, national and international security projects. If that wasn’t convincing enough, check out what our employees say about working at NextGen: https://www.youtube.com/watch?v=qLQVPTlAlJM

Notice To Employment / Recruitment Agents
Employment / Recruitment agents may only submit candidates for vacancies only if they have written authorization to do so from NextGen Security’s HR department. Any agency candidate submission may only be submitted to positions opened to the agency through openings available via NextGen Security’s website. NextGen Security will only pay a fee for candidates submitted or presented where there is a contract communication in place between the Employment / Recruitment agents and NextGen Security, and only if the candidate is submitted via approval from NextGen Security’s HR department. Candidates submitted or presented by Employment / Recruitment Agents without a full approval from NextGen Security’s HR department shall not be deemed to form part of any Engagement for which the Agency may claim remuneration.