What are the responsibilities and job description for the Executive Administrative Assistant/Office Manager position at NextHome Chism Realty?
Office Assistant (Real Estate & Property Management)
Full-Time, In-Person | Monday – Friday
Are you looking to be part of a team that’s committed to putting #humansoverhouses? We are seeking a friendly and highly organized Executive Administrative Assistant to join our team. As a key player in our day-to-day operations, you’ll support our busy real estate and property management office in Kentucky. If you thrive in a fast-paced environment, have a flair for customer service, and love the idea of contributing to a growing real estate community, we’d love to meet you.
Key Responsibilities:
- Administrative Support
- Answer and direct incoming calls, emails, and inquiries with a positive attitude.
- -Maintain office calendars, schedule meetings, and confirm appointments for property tours and client consultations.
- Property Management Assistance (reviewing applications, conducting showings, executing leases, managing work orders, etc.)
- Assist with property showings, inspections, and tenant move-in/move-out processes.
- Help track rental listings, lease renewals, and rent collection.
- Data Entry & File Management
- Accurately input client and property information into our databases.
- Organize and maintain both physical and digital files for easy access and regulatory compliance.
- Customer Experience- Greet clients, visitors, and vendors to the office.
- Provide information on current listings, open houses, and property management procedures.
- Office Coordination
- Keep track of office supplies and place orders when needed.
- Handle mail distribution, office maintenance requests, and keep the workspace neat.
- Other task as assigned
Qualifications:
- Previous office or administrative experience (real estate/property management a bonus).
- An active Kentucky Real Estate licenses is a plus put not required
- Strong communication skills—verbal and written.
- Proficiency in Google Suite of Products and Mac computers in general with willingness to learn new software.
- Excellent organizational skills with keen attention to detail.
- Ability to multitask, prioritize, seek out task to complete and remain calm under pressure.
- Positive, team-oriented attitude and adaptability.
- Kentucky Notary a bonus
What We Offer:
- Full-time, in-person position (Monday – Friday) with consistent hours.
- A supportive team environment.
- Growth opportunities within real estate and property management.
- Competitive pay based on experience.
- Chance to join a fun, client-focused real estate team in Kentucky.
Interested?
We’d love to hear from you! If this sounds like your next move or if you have any questions, please reach out.
Ready to join our mission of putting people first in real estate? Reach out to us today!
Job Types: Full-time, Part-time
Pay: $10.00 - $18.00 per hour
Expected hours: 30 – 40 per week
Application Question(s):
- Do you have a clean driving history?
License/Certification:
- Kentucky Real Estate Salesperson License (Required)
Shift availability:
- Day Shift (Required)
Ability to Commute:
- Brandenburg, KY 40108 (Required)
Work Location: In person
Salary : $10 - $18